AMS is the world’s leading provider of Talent Acquisition and Management Services. Our Contingent Workforce Solutions (CWS) service partners with Deutsche Bank to support contingent recruitment processes.
On behalf of Deutsche Bank, we are looking for a Personal Assistant for a 6 month contract based in the bank’s London office on a hybrid working model of 3 days per week in the office and 2 from home.
Key Responsibilities
* Extensive diary management including: travel bookings; co-ordinating and setting up meetings and telephone/video conferences; client dinners (including invites, restaurant bookings and travel arrangements).
* Arranging and booking all travel including preparation of travel itineraries and visas.
* Processing and reconciling expense claims and invoices in a timely fashion and to policy.
* Daily interaction with internal and external clients both face to face and by telephone.
* Preparing essential papers prior to internal/external meetings.
* Co-ordination and maintenance of filing and archiving systems.
* Register/organize attendance and participation at conferences.
* General admin duties i.e. distribution of post, answer the phone and take messages, scanning of documents, photocopying, setting up project codes, stationary, ad hoc admin etc.
* New joiner set-ups (including ordering mobile phones, Amex cards, desk space, IT etc.).
* Working with other assistants when necessary to ensure support needs are covered e.g. short-term absence.
Skills and Qualifications
* Previous administration experience gained within an Investment Bank or Financial Services Institution.
* A high level of attention to detail and the ability to work effectively in a demanding environment.
* Excellent oral and written communication skills, demonstrating a passion for quality.
* Good organisational skills and the ability to prioritise work flow, demonstrating flexibility when handling multiple tasks.
* Demonstrated ability to work well under pressure in a fast-paced environment.
* Proven ability to drive assignments autonomously and interact self-confidently with Senior Management, demonstrating resilience.
This client will only accept workers operating via a PAYE engagement model.
AMS’s payroll service is in partnership with Giant. For more information on Giant, please follow this link: https://ams-giant-paye-introduction.
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