Location: Kinnoul, Knockbracken Healthcare Park
Hours: 37.5 hours per week, Monday to Friday, 9 AM - 5 PM
Duration: Initially for 4 months, possibility of extension
Brook Street is excited to announce an opening for a Band 3 Personal Secretary at Kinnoul, Knockbracken Healthcare Park. This role is essential in providing effective secretarial support to the Senior Management Team and their staff within the community teams.
Key Responsibilities
* Diary Management: Organise and maintain diaries, schedule meetings via Outlook, and take minutes during meetings.
* Document Preparation: Prepare reports and documents for meetings, ensuring accuracy and timeliness.
* Administrative Functions: Handle day-to-day office tasks including managing correspondence and queries from service users, relatives, GPs, and outside agencies.
* Communication Management: Effectively deal with incoming calls from patients and other stakeholders, ensuring messages are taken accurately and followed up as necessary.
* Mail Management: Record incoming and outgoing mail efficiently.
* Data Provision: Assist in providing information and data as required.
Essential Qualifications
* Minimum of 5 GCSEs, including Maths and English.
* Minute-taking experience is essential.
* At least 1 year of experience in a similar environment.
* While driving is not a mandatory requirement, candidates with access to a car are preferred.
Skills Required
* Strong communication skills with a clear telephone voice and manner, especially when dealing with service users with learning disabilities.
* Ability to prioritise tasks effectively and work independently as well as part of a team.
* Proficiency in Microsoft Office applications.
Application Process
If you are passionate about providing high-quality administrative support in a healthcare setting, we encourage you to apply. Please submit your up to date CV via the apply link or call Ciara at Brook Street for more information.
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