Due to continued growth, we are looking for a HR Administrator to support the HR Team. This role is office based and 20 hours per week, Monday to Friday.
The successful candidate will join a small team reporting to the HR Manager and be a team player who is approachable, has a can-do attitude, meticulous attention to details and is proactive and can work under their own initiative.
Duties and Responsibilities:
1. General HR administration including scanning, filing, updating electronic systems, etc.
2. Responsible for producing and issuing a range of legal documents related to all aspects of the employee life cycle including contracts of employment, offer of employment letters, changes to terms and conditions, etc. with attention to detail being imperative to ensure accuracy.
3. Management of HR system - able to advise others on its use (once trained as a 'superuser'), enter and maintain accurate content and generate data output as required for reports.
4. Custodian of all HR documents, including policies and procedures, maintaining the brand and house format at all times.
5. Manage digital filing, audit HR documentation annually, and implement system changes on the HRIS.
6. Manage own and departmental inbox on a daily basis, responding to enquiries in a timely manner.
7. Responsibility for the completion of mandatory and legally required pre-employment and new starter vetting checks, including right to work checks, escalating issues where appropriate.
8. Maintain HR and employee records, scanning, maintain electronic employee files, general administration and departmental archiving.
9. Ensure the HR intranet pages and SharePoint are regularly updated.
10. Participate in the implementation of ad hoc projects or procedures as required to help align the workforce with the strategic goals of the organisation.
11. Support departmental processes and procedures advising where improvements could be made to ensure effective & efficient service provision.
12. Support the recruitment administration process including checking documents & information, placing adverts, organising timetables, coordinating applications, liaising with line managers & supporting the shortlisting & interviewing stages e.g. sending invites to interview & offer letters.
13. Attending regular 121s, team meetings & appraisals with line manager.
14. Updating employee records on electronic systems.
15. Liaison with payroll, maintain payroll information and hours in collaboration with managers.
16. Liaison with and support for other departments.
17. Other duties commensurate with the role as required.
Skills:
* Experience of working in a confidential manner.
* Understanding of GDPR rules.
* Attention to detail and highly resilient.
* Excellent written and verbal communication skills.
* Works well under pressure and meets tight deadlines.
* Highly computer literate with capability in email, MS Office and related business and communication tools.
* Fantastic organisational and time management skills.
* Strong decision-making and problem-solving skills.
* Meticulous attention to detail.
* Ability to accurately follow instructions.
Previous experience in HR desirable but not essential.
Job Types: Part-time, Permanent
Pay: £12,500.00 per year
Expected hours: 20 per week
Benefits:
* Free parking
* Health & wellbeing programme
* On-site parking
* Paid volunteer time
Schedule:
* Monday to Friday
Experience:
* Human Resources Occupations: 2 years (preferred)
Licence/Certification:
* CIPD (preferred)
Work Location: In person
Reference ID: HRA02
#J-18808-Ljbffr