Support the Bid Manager
* Support the Bid Manager in the creation and preparation of bids and proposals, including Expressions of Interest, Statements of Qualifications and Capability, Pre-Qualification Questionnaires and Tenders.
* The Bid Coordinator will also take ownership of all incoming enquiries and notices. They will be responsible for the maintenance of all bid documentation and systems necessary to support the Bidding team and process along with fulfilling general administrative duties.
Responsibilities & Accountabilities
Business Development and Strategy:
* Coordinate, capture and allocate all incoming enquiries and tender notices.
* Understand the rules for tendering, timescales and responsibilities.
* Support bid/no-bid meetings, assisting with bid information, taking minutes and actions.
* Ensure timely management of all tender activities coordinating both the quality and pricing elements of any bid to ensure a smooth running of the process.
* Take ownership of scheduling regular meetings to ensure all key stakeholders are keeping to the programme. Identify issues early and escalate to the Bid Manager as required.
* Obtain feedback from all clients relating to both successful and unsuccessful bid submissions to improve future bids.
* Work with the Bid Manager and departmental leads as required to support the production of documents for bid and PQQ submissions.
* File, organise and maintain bid documentation and systems.
Process and Working Practice:
* Develop strong relationships with all Stark divisions.
* Adhere to all Stark policies, procedures and working practices.
* Ensure the health and safety of yourself and others who may be affected by what you do; use work equipment provided safely and co-operate with managers to provide safe systems of work.
* Any other reasonable duties as required.
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