Job description: Position: Contracts Administrator Location: Head Office, Ballinderry Road, Lisburn Responsible to: Senior Management Contract type: Full-time, permanent Working hours:Monday - Thursday (08:00 17:00 with 45min break), Friday (08:00 16:00 with 30min break) Why work for McQuillan Companies? McQuillan Companies, a family-run business in Northern Ireland, offers a diverse range of services including roadworks, civil engineering, demolition, quarrying, waste management, outdoor cleaning, and analytical chemistry. If you're seeking a career in a growing company with a dynamic environment and great benefits, McQuillan Companies is for you. We value all perspectives and create a supportive space where people thrive. John McQuillan Contracts is a leading civil engineering and road surfacing contractor based in Northern Ireland. The company carries out widely varying projects including, but not limited to, road construction and maintenance, surface treatments, car parks and environmental improvement schemes, coastal and inland waterway works, demolition and sports pitches. Utilising the extensive experience of our skilled technical staff and operational workforce, broad range of plant and equipment resources and long-standing relationships with specialist partners, we consistently deliver excellence for our expanding client base in the public and private sectors. High profile public sector clients include DfI Roads, Central Procurement Directorate and various Local Councils. We offer a range of benefits including: Competitive salaries An employee health scheme Employee private healthcare An excellent employee pension scheme 31 days of annual leave, increased in line with years of service milestones Working as a part of a dynamic group of professionals who excel at maintaining regulatory standards while fostering a supportive and welcoming environment Excellent development, learning and training opportunities Participation in a range of team building activities Overall objectives We seek to appoint a Contracts Administrator to join our busy and expanding team within John McQuillan Contracts Ltd. If you are looking for a career opportunity within a growing business that includes a range of benefits, in a dynamic and engaging working environment then McQuillan Companies is the place for you. This role requires a proactive, detail-oriented professional with a commercial mindset and a can-do attitude. The successful candidate will report to Senior Management and Operational staff while ensuring administrative efficiency. In return you will be awarded a competitive salary, variety within your role, the ability to build upon your existing experience within the profession and the opportunity to work within a friendly and supportive team. As part of McQuillan Companies' ongoing IT advancements, this role offers a valuable chance to upskill and work with new technologies, ensuring efficiency and adaptability in an evolving workplace. Key responsibilities: Contracts & Operational Support Compiling and managing squad reports/timesheets for Operational Staff Assisting in preparation of the daily programme Tracking van times, recording Operatives on/off-site hours Assisting in sourcing Utility Mark Up information for projects Processing sales invoices and applications for payments for all clients (including subcontractors) Administration support with ongoing/new tenders (printing, company seals, getting documents signed) Administrative Support & Office Management Providing administrative support to Directors and Operational Staff Maintaining appropriate filing systems and office equipment Handling incoming and outgoing correspondence and telephone calls Arranging internal mail collection and delivery Photocopying, scanning etc. various documentation (including sales invoices, surfacing records, timesheets etc.) Ordering and managing stock levels for cleaning, kitchen, and office supplies Maintaining reception duties (deliveries, visitors, door management) Assisting with internal catering/hospitality requirements Essential Criteria: Strong IT skills including proficiency in Microsoft Excel, Word and other digital platforms/technology used for completion of the role Ability to work independently and take initiative Attention to detail and ability to handle confidential information Strong organizational and multitasking skills Excellent communication skills: clear, effective and authoritative in spoken communication Strong awareness of the needs of clients, with the ability to build rapport and maintain effective relationships Desirable Criteria: Previous experience in similar role will be advantageous, but not essential Team player with demonstrated cross-functional achievements Experience handling contracts, invoices or previous financial administration would be beneficial Closing date for applications is:Wednesday 7th May 2025. This job description should not be regarded as conclusive or definite. It is a guideline within which the individual jobholder works. It is not intended to be rigid or inflexible and may alter as the Companys strategic direction changes. Skills: Strong communication skills Excellent time management skills Attention to detail Experience in similar role Team player Ability to solve problems Benefits: Competitive salaries and overtime An excellent employee pension scheme Working as a part of professionionals L&D opportunities Employee Initiatives