POSITION OVERVIEW We are looking for a Receptionist/Office Administrator to join our office based in Trafford Park, Manchester. As a member of our team you would be expected to have great communication skills and good work ethic. You will be a vital member of our team and will need to work closely with existing members of staff. The ideal candidate will be proficient in data entry, possess excellent organisational skills, and have experience with office operations. MAIN TASKS AND RESPONSIBILITIES Welcome visitors with a friendly and professional manner, ensuring they feel comfortable. Offer and prepare refreshments for visitors. Arrange catering for large meetings and ensure the reception and boardroom areas are clean and presentable. Answer incoming calls confidently, transferring or taking messages as needed. High-volume scanning, shredding, and accurately digitally filing documents. Assist various departments with administrative tasks as required. Assist with invoicing and project closures. Manage incoming and outgoing mail, including sorting, distributing, and arranging collections or deliveries. Maintain and operate the franking machine. Organise maintenance for office/building equipment and liaise with suppliers to resolve issues promptly. Order and manage office and kitchen supplies, handling any ad-hoc requests. Maintain office security and safety procedures by controlling site and building access via the reception desk (monitoring the logbook, visitor attendance, and fire roll call records). Follow health and safety procedures to ensure a secure and safe working environment. Maintain accurate records of timesheets, holiday requests, and sick leave, ensuring all documents are signed, scanned, and logged into the system correctly. Advance team integration by organising office activities, such as lottery syndicates, sweepstakes, or fun office days to enhance morale. POSITION REQUIREMENTS Educational Level: Computer literate Professional Experience: (-) 1-2 years of relevant experience