Company Description
Accountancy Management Services Limited is a firm of Chartered Accountants located in Isleworth. Established in 1999, we have a stellar reputation in providing services to SMEs, OMB’s, HNWIs, charities, and corporate groups. Our clients are small limited companies with turnovers ranging from £100k to £5m across various industries.
Job description
The Role
An exciting opportunity has arisen for a secretary to join our busy team. This is a varied and interesting role and is ideally suited to a committed individual, who works well in a team and has a ‘can do’ attitude. We are a busy firm of Chartered Accountants and Auditors who require a full time Secretary to join their professional team immediately.
The successful applicant should have a professional and cheerful telephone/front of house manner, excellent: timekeeping, communication skills, grammar, accurate message taking and forwarding, organisational skills, demonstrate fast accurate typing, be enthusiastic and self-motivated, able to work as part of a team and individually, and be well presented for front of house meet and greet.
We are looking for the following attributes:
- Possess a strong work ethic and enjoy working to tight deadlines using own initiative with the ability to work on your own.
- A professional attitude with the ability to adapt to different situations, being calm under pressure.
- Attention to detail, diligent and highly organised is essential.
- To be flexible and open to change.
- Strong multitasking skills, whilst remaining calm under pressure.
- Administration skills.
- Work well with others.
- Experience of managing a high volume of work, providing full secretarial support to the team.
- At least three years secretarial experience necessary in a professional and demanding services environment, preferably within the accountancy sector.
- Excellent and competent skills on a computer and the main software packages including but not limited to Microsoft Word, Excel, Outlook, and Databases.
- Numerate.
- Experience in setting-up and maintaining Excel/other databases.
- Excellent team player.
- Excellent written and verbal communication skills at all levels, with a professional and cheerful telephone manner.
- Ability to prioritise and organise workload, managing expectations.
- Professional appearance.
- An awareness of the importance of risk management and compliance.
- Understands requirements under Data Protection Act.
- Understands confidential nature of environment.
- Punctual, honest, and trustworthy.
- Educated to GCSE level (or equivalent) minimum, with grades A-C to include English and Maths, strong IT skills, with an aptitude towards spreadsheets, databases and word processing (Microsoft office).
Responsibilities to include, but not limited to:
-Be the first point of contact for visitors, phone calls and emails
-Database setting-up and maintaining
-Look after Limited company clients financial accounts affairs
-Working directly with the Director, Office Manager and Office Supervisor
-Preparing documents, including official correspondence
-Daily running of the office
-Emails/post/telephone
-Supporting the team
-Scanning and filing
-Client/suppliers liaison
-Manage receipt of clients records
-Keep reception and meeting room clean and tidy
-Visit to Post Office for recorded post and stamps
-Organising/updating/maintaining the filing system
-Update records on IT systems
-Diary management of Director/Team using Outlook calendar
-Arrange meetings and take minutes
-Maintenance of office equipment and general office upkeep and tidiness
-Filing documents appropriately with Companies House and HM Revenue & Customs
-Secretarial cover and working with other Secretaries and Office Manager to achieve goals
-Keeping the company’s website up to date
Please note: Three-month probationary period. References will be requested.
Salary: £25,000 - £35,000 per annum, dependent on qualifications and experience.
Job Type: Full-time, Permanent
Working hours: Monday to Friday, 9am to 5.30 pm