Office Coordinator
Hourly rate: £15.38 per hour
Hours: 9am to 5.30pm with 1 hour lunch
Start: 30th April for 6 weeks
Based in White City
Office-Based Role
A Global Entertainment company, based in White City, are looking for a temporary Office Coordinator for their UK Head Office. You will be responsible for welcoming visitors, ordering office supplies, support the EA to UK with the management of the office and much more. Looking for an experienced Office Coordinator who has excellent organisation skills, is calm under pressure and has proven experience working within a fast-paced, customer-facing business.
Key Responsibilities
Establish a good working relationship with the building relationship team to ensure visitors are signed in
Meet and great visitors to the office and escort to host
Assist with meeting room bookings and ensure they are kept clean
Make sure that the switchboard is working effectively, and that all incoming calls are answered within an acceptable time and standard
Support new starters with access passes and office tours
Responsible for ordering flowers, cabs, couriers, refreshments or food for meetings, kitchen supplies, post-room equipment, stationery, photocopier supplies and any other supplies as requested
Ensure kitchen is cleared of breakfast items daily and self-service area is stocked
Manage the post-room to ensure that all incoming and outgoing mail is dealt with
Ensure any expenditure is recorded, coded correctly and reconciled against the relevant invoices when they arrive
Process any relevant invoices and ensure purchase orders are raised correctly and on time
Liaise with cleaners to ensure communal areas are kept clean at all times
Liaise with the technical and facilities team with any issues related to office equipmentSkills Required
Previous office coordination/reception experience in a corporate environment
Previous experience of working within a reception and/or switchboard environment dealing with incoming customer calls
Excellent written and verbal communication skills
Strong organisation and problem solving skills
Proficient with Microsoft Packages including Word, Excel and OutlookIf you are available immediately, have the relevant experience, able to commute to West London and commit to a 6 week temporary assignment, please apply now.
Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK