Key Duties and Responsibilities: Regularly review and monitor spreadsheets to ensure data integrity and accuracy. Identify and correct errors, inconsistencies, or gaps in data. Promote best practices in data entry and management across the team. Assist team members with data entry tasks, ensuring adherence to predefined standards. Provide guidance on proper data collection methods and formats. Advocate for the importance of data quality within the team. Collaborate with colleagues to embed data-driven decision-making into daily operations. Support the collation of data for monthly board reports. Assist in producing and updating basic spreadsheets to present key insights and metrics. Design and build Microsoft Forms for streamlined data collection. Ensure that all forms are aligned with data collection needs and organisational standards. Provide insight into the importance of collecting all relevant data from the start in the correct format. Identify opportunities to enhance current data processes and systems. Respect confidentiality at all times and remain compliant with data protectin legislation Liaise with internal and external colleagues via telephone and email. Good understanding and knowledge of a full range of administrative procedures and organisational procedures. Experience and knowledge in the use of MS Office Suite. Experience in the use of information systems. Respond to enquiries and questions from various parties. Proven organisational and time management skills. Provide support to staff within the team/office. Manage own workload and activities, including emails. Organise and support the planning of meetings and taking formal minutes. Setting up, managing, and maintaining office systems, including paper and electronic files, ensuring that information is appropriately and securely stored, filed and retrievable. Organise virtual meetings as required. Carry out other administrative tasks that fall within the competencies of the post holder to provide cover. Support the coordination and dissemination of resources. Support and carry out additional duties as and when required. To collaboratively work across the organisation and ensure relationships are maintained. To work with external and internal stakeholders. Governance To ensure compliance with Federations policies, procedures and guidelines for self and others, by taking action/alerting senior management team if practice appears to contravene policy, or if concerned about any aspect of patient care To ensure compliance at all times and without exception with the organisations Information Governance regulations and Standing Financial Instructions Behaviours The post holder will be expected to: Support the visions and values of the Federation Act with honesty and integrity at all times Be a positive ambassador for the Federation Demonstrate high standards of personal conduct Value and respect colleagues, other members of staff, stakeholders and patients Work with others to develop and improve our services Uphold the Federations commitment to equality and diversity Take personal responsibility for their words, deed and actions and the quality of the service they deliver Equality and Diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feeling priorities and rights. Information Governance The post-holder must be fully aware of and committed to all Policies, Procedures and Initiatives relating to Information Governance - this will include, but not limited to, Data Quality improvements, Confidentiality and Information Security To take personal responsibility for safeguarding and ensuring the quality of information. Personal/Professional Development: The post-holder will participate in any mandatory training programme implemented as part of this employment, such training to include: - Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skill and activities to others who are undertaking similar work Training may need to be undertaken outside of normal hours, and off-site. Other This post involves the use of display screen equipment as a significant part of normal work and the job holder will be a user as defined in the Health & Safety Policy on work with DSE. The post holder may need to work from different locations.