Reuters is looking for a talented and experienced Editorial Operations Administrator to support our fast-paced and largest global newsroom in London. You will ideally have experience in a news agency or large media organisation.
You will have a proven track record as a team player and be a self-starter with plenty of initiative. As a key member of the Europe Editorial Operations team, you will work closely with senior editors across video, pictures and text to ensure that planning and managing administrative processes are seamlessly handled. Calm and resilient, you will know how to react quickly and efficiently to ensure the needs of our editorial teams on the ground are met. Extremely well-organised, you will also work on projects that span multiple countries and languages.
This is a full-time role that will require an in-office presence for four days per week and will report to the Regional Administrator.
About the Role:
As our Editorial Operations Administrator, you will be responsible for:
* Supporting our editorial operations in their daily workflows by establishing and adhering to best practices.
* Own, manage and update the RVN Global Rosters.
* Own and manage the relationship with our staffing agency that manages our contingent workforce.
* Manage the approval of timesheets.
* Provide support with vendor set-ups working closely with the Global Ops Team.
* Cooperate with vendors and internal sourcing department and manage PO and receipting processes, manage editorial invoices.
* Take ownership of our inventory tool, update and accurately enter and maintain data.
* Manage subscriptions (TV, mobile phones, news feeds) and memberships and share budget information with the respective stakeholders.
* Manage our fleet of company vehicles (registration, license, fuel and insurance cards, car fines, management of damages, parking authorization).
* Ensure that new staff is onboarded onto corporate systems, cooperating with the IT department.
* Provide regular input on major events including costs in your respective region.
* Provide ad hoc support in a breaking news environment.
* Cooperate with senior editorial management and other departments (Facilities, HR, AP) across the company.
* Cooperate with facility management on health & safety, maintenance, business continuity.
* Schedule calendar appointments (Outlook), meetings, and group travel itineraries.
* Plan and coordinate team events and other special events on and offsite.
* Participate in training opportunities.
* Identify potential innovations to enhance administrative workflows.
* Cooperate with the wider Editorial Operations Team and provide cover during holiday seasons.
About You
To be one of our Editorial Operations Administrators, you will likely have:
* Ability to work in a highly complex ambiguous environment.
* Excellent organizational skills and experience in office administration, people management, and problem solving.
* Exceptional written, verbal, and interpersonal communication skills.
* Proficiency in Excel and advanced level experience in other MS Office applications.
* At least 3 years of experience in the relevant field.
* Fluent written and spoken English; a second global language would be advantageous.
* An ability and desire to work with a team across languages and geographies.
* The ability to work under pressure and with great flexibility.
* Goal-oriented to meet the set objectives and goals.
Please note, the deadline for applications is 11.59pm on Monday 24th February 2025.
About Reuters
Reuters is the world's largest multimedia news provider. Founded in 1851, it is committed to the Trust Principles of independence, integrity and freedom from bias. With unmatched coverage in over 16 languages, and reaching billions of people worldwide every day, Reuters provides trusted intelligence that powers humans and machines to make smart decisions. It supplies business, financial, national and international news to professionals via desktop terminals, the world's media organizations, industry events, and directly to consumers. Reuters: The Real World in Real Time.
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