Reuters is looking for a talented and experienced Editorial Operations Administrator to support our fast-paced and largest global newsroom in London. You will ideally have experience in a news agency or large media organisation.
You will have a proven track record as a team player and be a self-starter with plenty of initiative. As a key member of the Europe Editorial Operations team, you will work closely with senior editors across video, pictures and text to ensure that planning and managing administrative processes are seamlessly handled. Calm and resilient, you will know how to react quickly and efficiently to ensure the needs of our editorial teams on the ground are met. Extremely well-organised, you will also work on projects that span multiple countries and languages.
This is a full-time role that will require an in-office presence for four days per week and will report to the Regional Administrator.
About the Role:
As our Editorial Operations Administrator, you will be responsible for:
* Supporting our editorial operations in their daily workflows by establishing and adhering to best practices
* Own, manage and update the RVN Global Rosters
* Own and manage the relationship with our staffing agency that manage our contingent workforce
* Manage the approval of timesheets
* Provide support with vendor set-ups working closely with the Global Ops Team
* Cooperate with vendors and internal sourcing department and manage PO and receipting processes, manage editorial invoices
* Take ownership of our inventory tool, update and accurately enter and maintain data
* Manage subscriptions (TV, mobile phones, news feeds) and memberships and sharing budget information with the respective stakeholders
* Manage our fleet of company vehicles (registration, license, fuel and insurance cards, car fines, management of damages, parking authorisation)
* Ensure that new staff is onboarded onto corporate systems, cooperation with IT department
* Provide regular input on major events including costs in your respective region
* Provide ad hoc support in a breaking news environment
* Cooperation with senior editorial management and other departments (Facilities, HR, AP) across the company
* Cooperate with facility management on health & safety, maintenance, business continuity
* Schedule calendar appointments (Outlook), meetings and group travel itineraries
* Plan and coordinate team events and other special events on and offsite
* Participate in training opportunities
* Identify potential innovations to enhance administrative workflows
* Cooperate with wider Editorial Operations Team and provide cover during holiday seasons
About You
To be one of our Editorial Operations Administrators, you will likely have:
* Ability to work in a highly complex ambiguous environment
* Excellent organizational skills and experience in office administration and people management and problem solving
* Exceptional written, verbal, and interpersonal communication skills
* Proficiency in Excel, advanced level experience in other MS Office applications
* At least 3 years of experience in the relevant field
* Fluent written and spoken English; a second global language would be advantageous
* An ability and desire to work with a team across languages and geographies
* The ability to work under pressure and with great flexibility
* Goal-oriented to meet the set objectives and goals
About Reuters
Reuters is the world's largest multimedia news provider. Founded in 1851, it is committed to the Trust Principles of independence, integrity and freedom from bias. With unmatched coverage in over 16 languages, and reaching billions of people worldwide every day, Reuters provides trusted intelligence that powers humans and machines to make smart decisions. It supplies business, financial, national and international news to professionals via desktop terminals, the world's media organizations, industry events and directly to consumers. Reuters: The Real World in Real Time.
What’s in it For You?
Join us to inform the way forward with the latest AI solutions and address real-world challenges in legal, tax, compliance, and news. Backed by our commitment to continuous learning and market-leading benefits, you’ll be prepared to grow, lead, and thrive in an AI-enabled future. This includes:
* Industry-Leading Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
* Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, and hybrid model, empowering employees to achieve a better work-life balance.
* Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
* Culture: Globally recognized and award-winning reputation for inclusion, innovation, and customer-focus. Our eleven business resource groups nurture our culture of belonging across the diverse backgrounds and experiences represented across our global footprint.
* Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
* Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we’ve been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world’s most global news services – Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.
We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.
Accessibility
As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.
We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.
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