The Unicorn School is seeking to appoint an enthusiastic, friendly Office Assistant to support the office team. The successful applicant will be engaged with a variety of responsibilities which include general reception and administrative duties, assisting with organising pupil transportation and school events, supporting the Head Teacher and Bursar as required and acting as a first aider.
Hours: 8am to 4pm with an hour for lunch (9am to 3pm during school holidays)
Holidays: 30 days
The ideal candidate will have had some relevant experience and have strong inter-personal skills. The successful candidate will be able to demonstrate:
* an excellent telephone manner and experience working in reception
* the ability to work in a busy office environment and willingness to adapt to change
* good administrative and IT Skills and a willingness to embrace new technologies
* experience of working with a Management Information Systems (MIS)
* Basic knowledge of Microsoft Office Excel, Word & Teams
* The ability to work both independently and as part of a team
* First Aid certification (or willing to attend a course)
* An awareness and understanding of the safeguarding and welfare of children and a clear commitment to delivering best practice in safeguarding.
Key Responsibilities:
* Receiving and directing incoming calls via telephone switchboard, answering routine enquiries, forwarding on queries & taking messages
* Monitoring the office email account, answering general queries and redirecting where necessary
* Meeting, greeting, and signing in visitors.
* Making tea and coffee for visitors, preparing for meeting lunches as required
* Receiving and signing for deliveries, opening & directing incoming post – processing outgoing post
* Ordering of goods & services for admin & academic staff and key events, purchasing weekly staff refreshments (e.g. Tesco delivery)
* Scanning, printing & copying documents
* Keeping the office stationery cupboard stocked and tidy, ensuring sufficient paper & replacement toner cartridges in stock.
* Assisting with basic IT, MIS & photocopy enquiries
Please note, we have a therapy dog who is based in the office in the morning.
For more information about this role, or to request an application pack, please email diane.kenyon@unicornoxford.co.uk or call the school office on 01235 530 222.
Job Types: Full-time, Permanent
Benefits:
* Company pension
Schedule:
* No weekends
Work Location: In person
Application deadline: 08/10/2024
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