Job summary
We have an exciting developmental opportunity for an Assistant Project Manager to support and manage a diverse programme of delegated capital projects, supporting the Trust to deliver excellent clinical services and patient care.
The Capital Development and Property team is integral to the successful delivery of UHSussex's £70m annual capital investment plan and c£200m strategic portfolio, delivering projects of mixed complexity across our 5 hospital sites spread along Sussex's coastline and in Haywards Heath.
We are looking to recruit 3 WTE. One ACPM to support our strategic 3Ts Programme reporting to our Strategic Capital Programme Manager, based in Brighton with a second and third ACPM to support the delivery of our mainstream capital investment projects, reporting to our capital Programme Managers, based in each of our Worthing and Brighton delivery offices.
Main duties of the job
The post holder will work within the Capital Development team to develop and apply project management knowledge and skills to deliver capital investment projects for the Trust.
The post holder will be responsible for supporting the Capital Programme Manager with the delivery of major capital investment projects (typically £1m-£15m in value) and managing the delivery of minor works projects (typically up to £1m) and/ or enabling works for larger projects.
The post holder will be involved in:
Project feasibility ; i) defining scope, cost, programme and quality requirements; ii) developing and appraising options; iii) supporting business case development.
Pre-construction ; i) overseeing stakeholder engagement in the design process, ii) implementation of project controls including maintaining risk and change registers, iii) developing cost and procurement plans, iv) logistical planning for on-site works.
Construction ; i) managing contractors and consultants' delivery of works, ii) overseeing risk and change management, iii) maintaining stakeholder communication, iv) reporting on programme, cost, quality and health & safety matters, v) procuring equipment and preparing for project handover.
Handover and closure ; i) ensuring stakeholder acceptance is achieved and documented, ii) overseeing equipping and operational commissioning, iii) managing reporting and rectification of defects, iv) closing out financial reporting, v) undertaking post-occupancy evaluations.
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programmefor staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job description
Job responsibilities
Working within University Hospitals Sussexs (UHSussex) Capital Development and Property directorate, you will be supported to develop as part of an experienced and collaborative team and through regular training opportunities. The teams 2023 NHS Staff Survey results reported exceptionally high levels of motivation, sense of involvement and satisfaction with the flexible working and development opportunities available.
UHSussex is a leading acute hospital Trust, with rewarding career opportunities for caring, committed and innovative people who wish to be valued for their work and empowered to improve the services we provide. Fundamental to this is the way that we value and respect our staff at every level. We value the diversity of our colleagues and actively champion an inclusive culture. We believe that everyone without exception should feel free to be their authentic self in the workplace.
We look forward to receiving your application and the start of your journey with UHSussex.
How to apply Applications are invited using the Trusts TRAC recruitment portal (CVs cannot be considered), with interviews planned to take place 10 days after advert closure.
Communication
o Report accurately to the responsible Capital Project Managers regarding project delivery, raising key concerns and risks as soon as practical.
o Develop effective communication channels with stakeholder groups, ensuring that information, sometimes sensitive or contentious, is cascaded in an appropriate, timely and sensitive manner.
o Ensure key target dates and deadlines are communicated to project team members appropriately to secure agreement and cooperation and provide reminders, as necessary.
o Co-ordinate and manage contractors, suppliers and external consultancies who operate within the built environment, providing and receiving complex construction and engineering information as well as negotiating timescales, costs and quality.
o Ensure health, safety and security matters are appropriately communicated to consultants and contractors to ensure patients, visitors and staff are safeguarded.
o Communicate regularly with the Trusts Finance Department to ensure projects run to cost.
Service Delivery and Improvement
Develop the knowledge and skills to:
o Manage the full project lifecycle / process from initiation to completion and handover of minor projects.
o Develop project feasibility studies with users and design teams, developing and appraising options.
o Oversee building and construction design works for upgraded hospital facilities; designs to be compliant with applicable statutory and healthcare guidance such as: Building Regulations, British Standards, Health Technical Memorandum, Health Building Notes etc.
o Lead on the development and maintenance of project Risk Registers and develop risk management action plans for assigned projects.
o Develop comprehensive cost plans with appointed cost managers/ other professionals that capture the entirety of forecast project expenditure and manage the project budget accordingly.
o Ensure procurement and delivery of minor works project within an appropriate contractual framework in compliance with Trust policies and project management procedures.
o Plan and organise complex works and formulate or review and interpret programmes for various minor works schemes within the built environment, re-evaluating and adjusting, as necessary.
o Review technical construction drawings, specifications and programmes, interpreting them to stakeholders to facilitate their review and acceptance.
o Ensure suitable logistical planning, communication plans and management of health and safety is in place during works.
o Supervise construction works ensuring they are delivered in line with the designed scope, quality and compliance requirements.
o Develop critical thinking and problem-solving skills to ensure effective and prompt resolution of issues arising during the Project lifecycle by analysing, interpreting and comparing different options.
o Understand and implement defined project processes, ensuring accurate record-keeping and reporting of outcomes to be assessed at agreed intervals. This will include frequent use specialist project reporting and monitoring software and project document management systems.
o Attend and learn to lead meetings with project stakeholders.
o Attend and provide administrative support to project team meetings and steering groups, including taking formal minutes.
o Co-ordinate the assimilation of data for the regular issue of project checkpoint reports to senior managers regarding cost, programme, risk, quality and health & safety matters.
People Management and Development
Develop the knowledge and skills to:
o Supervise and coordinate the construction project team, reviewing performance of contractors in respect of complex works and progress, and escalating issues.
o Co-ordinate with the appointed Cost Advisor / Quantity Surveyor and Trust finance team to monitor project expenditure against budgets.
o Manage project stakeholders, developing communication skills to persuade, negotiate and reassure as required.
Person Specification
Experience / Qualifications
Essential
1. Level 6 qualification an Honours degree (or working towards for a placement year), or equivalent level of knowledge obtained through experience, in a construction related or project management specialism.
2. Evidence of continuous professional development.
3. Understanding of i) project management techniques, ii) typical construction project lifecycle, iii) technical construction, architectural or engineering standards, iv) construction related health and safety management.
Desirable
4. Student or Technician level membership of a recognised construction /engineering professional institute (APM, RIBA, RICS, CIOB, CIAT, CIBSE, IHEEM)
5. Experience managing construction projects.
Skills
Essential
6. Ability to communicate complex, sensitive or contentious information in a way that obtains cooperation.
7. Ability to plan, organise and replan flexibly.
8. Computer literate in Microsoft (MS) Word, Excel, PowerPoint and MS Project
Desirable
9. Demonstrate critical thinking skills to ensure prompt and effective resolution of issues.
10. Familiarity with Microsoft Sharepoint and AutoCAD
Equality, Diversity & Inclusion
Essential
11. Evidence of having undertaken own development to improve understanding of equalities issues
12. Evidence of having championed diversity in previous roles (as appropriate to role).