Salary Range: £25,000 - £38,500 / annum
Role Overview:
The Business Administrator will play a critical role in organising and coordinating administrative functions across Clean Planet Group, ensuring efficient operations, communication, and record-keeping. This position requires a highly organised, proactive individual capable of managing diverse tasks, maintaining global systems, and providing high-level support to leadership.
Key Responsibilities:
Intranet Management:
* Create, maintain, and update the global intranet platform to ensure all employees have access to current business resources.
* Organise and centralise business files, processes, and procedures on the global intranet for easy access and use.
Administrative Coordination:
* Serve as the first point of contact for business administration inquiries and coordinate responses as required.
* Manage business correspondence, including drafting, reviewing, and disseminating documents and communications.
Meeting and Event Support:
* Perform accurate and comprehensive minute-taking for high-level meetings, ensuring all actionable items are tracked to completion.
* Schedule and coordinate meetings across multiple time zones, ensuring all participants are informed and prepared.
* Provide support during town halls, including preparing presentations, coordinating logistics, and ensuring adherence to timetables.
Travel and Logistics:
* Arrange travel for executives and team members, including flights, accommodations, and transportation.
* Coordinate conference and event bookings, ensuring all details are managed seamlessly.
Organisational & Quality Management:
* Manage business documentation, correspondence and processes to maximise operational efficiency
* Identify and implement enhancements to administrative systems and workflows.
* Advantage (but not mandatory): Implement and maintain Quality Management Systems in line with ISO standards
General Administration:
* Manage ad hoc administrative requests from leadership and departments.
* Act as the point of contact for various administrative needs across the organisation, ensuring a timely and effective response.
Required Skills & Qualifications:
* Technical Proficiency:
* Advanced proficiency in Microsoft Office Suite, especially Sharepoint, but also Word, Excel, PowerPoint and Outlook.
* Organisational Skills:
* Exceptional attention to detail with the ability to prioritise and manage multiple tasks efficiently.
* Proven experience in maintaining accurate and organised systems for files and procedures.
* Communication Skills:
* Excellent verbal and written English communication skills, with the ability to draft professional correspondence and presentations.
* Comfortable interacting with leadership, team members, and external stakeholders.
* Adaptability and Problem-Solving:
* Proactive in identifying issues and implementing effective solutions.
* Flexible and resourceful in managing shifting priorities and diverse tasks.
Desired Attributes:
* Highly meticulous and thorough in execution.
* Strong interpersonal skills with a collaborative and approachable attitude.
* A no-nonsense approach to work, ensuring tasks are completed efficiently and effectively.
* Willingness to take on both high-level and basic tasks as needed.
Experience:
* Minimum 3 years in a similar administrative role, preferably within a global or fast-paced environment.
* Proven experience supporting executive-level management is highly desirable.
Working Hours and Environment:
* Remote work with need to travel from time to time, primarily to the Clean Planet Group’s headquarters (United Kingdom).
* Occasional wider travel may be required to support business operations or events.