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Job: Projects Administrator / Coordinator
Salary: £25k pro-rata (depending on experience) (4/5 days a week to suit candidate)
Contract: Permanent
Hours: 8:00 – 16:00/16:30 (30 minute/1-hour Lunch)
Hybrid: Tuesday & Thursday working in office with a need to cover every other (Monday, Wednesday or Friday).
Start Date: Immediate
About you:
The successful candidate will have a high level of self-motivation and be a good team player, with a positive attitude to problem solving. They will be pro-active, highly organised, flexible in their approach to meet the needs of the day-to-day project environment and driven to meet deadlines and achieve targets.
About the company:
The Dezac Group trades under a number of brands in beauty, wellbeing and fitness categories. We operate from two sites; our head office in Montpellier, Cheltenham where this role is based, and our fulfilment centre near Gloucester. Both are easily accessible with parking.
The role:
You will play an essential role supporting the Projects Department with the delivery of new projects, maintaining existing projects and carrying out general administrative duties. To succeed in this role, you should have excellent time management and communication skills, as you will collaborate with internal and external stakeholders and team members to help deliver multiple projects to critical deadlines. Ultimately, the Project Administrator role is to support the Projects department to help ensure that all projects are completed on time, within budget and to scope. Within this role there will be an opportunity to become a Project Coordinator for the right candidate.
Responsibilities:
1. To help the project department with administrative duties and processes.
2. Supporting the team with project tasks.
3. Liaise with stakeholders to identify and define project requirements, scope and objectives.
4. Assign tasks to internal and external resources and assist with schedule management.
5. Help to prepare costing / budget information.
6. Support to develop Project reports for stakeholders.
7. Issue all appropriate legal paperwork (e.g. contracts and terms of agreement).
8. Create and maintain project documentation, plans and reports.
9. Maintaining and check products to compliance standards.
10. Collating new product information / sourcing of samples for customer interest.
11. Schedule meetings and keep minutes.
12. Alert the project manager to issues as they arise.
13. Act as point of contact for the project team and facilitate communications.
14. Prepare and distribute project materials.
Requirements:
1. Two years of related experience
2. Knowledge or project management, flowcharts, technical documentation, etc.
3. Organized and focused
4. Experience of working in a fast-paced environment
5. Ability to manage and prioritise own workload
Key Skills for the role:
1. MS Project (knowledge of but not essential)
2. SharePoint (knowledge of but not essential)
3. Wrike (knowledge of but not essential)
First Stage Interview: We will contact successful candidates with a date.
How to Apply: Please send a CV and a covering letter to pr-recruitment@dezac.co.uk
Seniority level: Entry level
Employment type: Full-time
Job function: Project Management and Information Technology
Industries: Wellness and Fitness Services
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