Our client is looking for a Personal Secretary to join their team in Cookstown!
Rate of Pay: £14.50
Location: Cookstown
Hours: 37 hours
Work Pattern: Monday to Friday 9-5
Duration: 3 Months with possible extension
Start Date: As soon as possible
Main duties and responsibilities
Diary Management
Ø Responsibility for managing and planning the diaries for the Director of DfI Rivers and SMT;
Ø Arranging and co-ordinating meetings taking account of business priorities; and
Ø Arranging cost-effective travel and accommodation arrangements for DfI Rivers SMT.
Information Management
Ø Ensure all correspondence (including e-mail) received by the Director of Rivers Office is reviewed and appropriate action taken;
Ø Telephone response, handling queries;
Ø Co-ordinate responses to Assembly Questions, requests for information under Freedom of Information / Environmental Information Regulations, media, correspondence and other information requests as required; and
Ø Prepare papers for meetings as required.
Business Support
Ø Provide admin support for Senior Managers and DfI Rivers business areas;
Ø Project work on an ad hoc basis as team leader or part of a team;
Ø Line management as required;
Ø Minute taker as and when required;
Ø Provide secretariat support to the Drainage Council for Northern Ireland as required;
Ø Process orders and payments on Account NI;
Ø Gather information and statistics for meetings including Senior Management Team Meetings; and
Any other duties as required within Business Support Unit.
Must have 5 GCSEs and 2 A levels - Certificates required