Job Title:Alumni Relations Officer
Location:Rhodes House in central Oxford, Hybrid Working
Contract:Permanent
Hours:Full-time
Salary:£33,000 - £37,000 per annum
Reports to:Global Programmes and Alumni Engagement Lead
We have a fantastic opportunity for anAlumni Relations Officerto join the Rhodes Trust, Oxford. This role will bea crucial part of the Global Programmes and Alumni Engagement team, working closely with the Global Programmes and Alumni Engagement Lead to deliver a suite of Alumni engagement activities, communications and events.
We are looking for the successful candidate to start with us in as soon as possible.
About the Rhodes Trust
The Rhodes Trust is an educational charity which offers Rhodes Scholarships to exceptional students from around the world to come and study at the University of Oxford. Our mission is to build a better world through global fellowship programmes that develop and connect compassionate, innovative, and public-spirited people committed to solving humanitys challenges.
In recent years, we have also partnered with several other remarkable organisations to create theMandela Rhodes Foundation,Atlantic Institute, theSchmidt Science Fellows,RISEand Oxford Next Horizons.
The role
This role is busy and varied, providing an opportunity to learn and understand many aspects of the Trusts work and ecosystem. To be considered for this role you will be required to have proven experience of managing administrative processes for in-person or hybrid events, great interpersonal skills, a passion to learn and understand the community, as well as a good knowledge of online project management tools and CRM systems.
The role will be responsible for:
Contribute to the Global Programming portfolio, supporting to deliver keystone Alumni events such as reunions, UK and global Alumni events, and supporting constituencies with less activity, ensuring a proactive calendar of Alumni activities
Support with general administration as requested, particularly regarding the Global Alumni Advisory Board (GAAB) and Lifelong Fellowship and Impact Committee (LFIC) including coordinating meetings, drafting meeting agendas and minutes, printing or sending of presentations, collating of information for reporting, following up on action items and other communication materials as appropriate
Monitor the Alumni mailbox and ensure a timely reply to all queries and requests directed to them (including connecting Alumni who are looking for other Scholars). Provide appropriate responses to a varied range of enquiries from community members by email, phone, post and in person. Tactfully and diplomatically recognise and quickly resolve any potential issues raised
Under the guidance of the Global Programmes and Alumni Engagement Lead, lead on key Alumni engagement initiatives as required, for example the annual Meeting Minds Alumni Dinner
Ensure that all Rhodes Alumni Associations are up to date regarding the activities of the Rhodes Trust and where appropriate and possible, provide Alumni Associations with administrative support for their key events and engagement activities. Manage day-to-day contact and services to the network of Alumni Groups and Alumni Associations
Role modelling the Trusts organisational values of commitment, inclusion, belonging, growth and innovation.
Carrying out any other duties relevant to the role, as requested.
A deep commitment to the values, ethos and mission of the Rhodes Trust.
Please view the job description for more responsibilitiesEssential skills, experience and qualifications:
Experience in event planning and delivery, both in-person and online and/or hybrid
Proven experience with Microsoft packages (Word, Excel, PowerPoint and Outlook), and online event platforms (e.g. Zoom)
Excellent administrative skills with an ability to prioritise work and meet tight deadlines
Ability to build strong working relationship with immediate colleagues, as well as with external stakeholders
Please view the job description for more essential skillsDesirable skills and experience:
Previous Alumni Relations experience, or experience working with communities
Experience with Salesforce
Use of email marketing systems (e.g. Mailchimp, Campaign Monitor)Benefits of working here
We are a global organisation and we use our deep connections across the world to bring together people of different backgrounds and viewpoints. We encourage our staff to challenge each others thinking and generate new ideas.
30 days annual leave (pro rata) plus 8 bank holidays
Competitive pension scheme
Generous family leave schemes
Private health insurance
Employee Assistance Programme
Personal development opportunities
Additional benefits, such as free access to the University's gardens, parks, libraries and museums, and University staff discounts in shops across Oxford.
Cycle to work scheme
Electric car scheme
If you would like to find out more, please click apply to view the full job description and to find the link to apply. Please send us your CV and a covering letter. Please note, this advert will close on 9 March 2025 and interviews will beheld the week commencing 17 March.
If you have any issues with submitting your application, please email theRecruitment team.
The Rhodes Trust is an equal opportunity employer. We warmly welcome applications from talented people of diverse backgrounds and appoint without regard to age, disability, gender, gender identity, gender reassignment, sexual orientation, pregnancy or maternity, parental status, marital or civil partner status, race, colour, ethnic or national origin, nationality, religion or belief.TPBN1_UKTJ