Job summary A fantastic opportunity has arisen for an enthusiastic and highly motivated Theatre Administrative Assistant to support the clinical teams and theatre activity at Ashtead Hospital. The ideal candidate will have good administration skills and have the ability to organize and prioritize their workload whilst working under pressure and part of a team. You will need to be a good communicator and will be able to liaise confidently with clinicians, staff and visitors to the unit at all levels. Main duties of the job Handling enquiries and calls relating to Theatres and the operational aspects of the department Supporting theatres with administration tasks Maintaining appropriate safe stock levels of consumables within Theatres including par levels and stock rotation Act as point of contact for Theatres Developing and maintaining relevant databases Communicating with consultants and secretaries Promoting and participating in effective communications between other hospital departments and outside agencies as required Performing other ad-hoc duties as required by the Heads of Departments and the Senior Management Team About us About Us: Ramsay Health Care UK is a well-established global hospital group with over 50 years' experience. We are a global provider operating in 11 countries with 77,000 staff who treat 8 million patients each year. It is well respected within the healthcare industry and is one of the leading providers of independent hospital services in England. We are well known for our strong, long-standing relationship with the NHS. We love people with a positive, "can do" attitude who want to make a difference in their work. "Our employees are Ramsay." The skills and commitment of our employees forms the basis for our success. We know our people are our greatest asset, our business is growing and we would like you to join us. "The Ramsay Way" culture recognises that people - staff and doctors - are Ramsay Health Care's most important asset and this has been key to our ongoing success. We are committed to equality of opportunity for all. This position is subject to an Enhanced DBS check. We value your application and welcome any questions you may have prior to applying. Please be advised that we reserve the right to close our advertisements prior to the announced closing date to ensure a quality recruitment process. Date posted 08 November 2024 Pay scheme Other Salary Depending on experience Contract Permanent Working pattern Full-time Reference number JR11740 Job locations The Warren, Ashtead KT21 2SB Ashtead KT21 2SB Job description Job responsibilities Theatre Administrative Assistant Ashtead Hospital, Surrey Full Time 37.5 Hours The role A fantastic opportunity has arisen for an enthusiastic and highly motivated Theatre Administrative Assistant to support the clinical teams and theatre activity at Ashtead Hospital. The ideal candidate will have good administration skills and have the ability to organize and prioritize their workload whilst working under pressure and part of a team. You will need to be a good communicator and will be able to liaise confidently with clinicians, staff and visitors to the unit at all levels. The team is busy and needs someone with proven high quality, customer service skills, and a commitment to focusing on accuracy and delivery. On a daily basis, you will keep patient's paperwork up to date, accurate and support the wider Theatre team with effectively managing all admin for the department. Where you'll be based Ashtead Hospital has been one of Surrey's leading private hospitals since it opened in 1984. Ashtead Hospital is situated on the edge of Ashtead Village, on the A24 between Leatherhead and Epsom, and is just two miles from Junction 9 of the M25. The hospital has an excellent reputation for delivering high quality healthcare for self-pay/insured and NHS patients. By investing in advanced medical technology, the private hospital offers a wide range of treatments and services including: full diagnostic and endoscopy procedures, orthopaedic surgery including spinal treatment and pain management. Duties & responsibilities will include Handling enquiries and calls relating to Theatres and the operational aspects of the department Supporting theatres with administration tasks Maintaining appropriate safe stock levels of consumables within Theatres including par levels and stock rotation Act as point of contact for Theatres Developing and maintaining relevant databases Communicating with consultants and secretaries Promoting and participating in effective communications between other hospital departments and outside agencies as required Performing other ad-hoc duties as required by the Heads of Departments and the Senior Management Team What you'll bring with you GCSE level or equivalent English and Maths are particularly important to this role Experience within a customer service environment PC literate, particularly word and excel Excellent communication skills and the ability to communicate at all levels (face to face/telephone/writing) Ability to work both on your own and as part of a team Able to organize own workload and to accommodate changing deadlines & self motivated Reliable and punctual Good organisational skills and presentation skills Benefits 25 Days Leave Bank Holidays Buy & Sell Flexi Leave Options Private Pension where Ramsay will match up to 5% after a qualifying period Flexible shift patterns available where possible Enhanced Competitive Parental Leave Policies Private Medical Cover with option to add partner & dependants Life Assurance (Death in Service) x3 base salary Free Training and Development via the Ramsay Academy Free Parking on site Subsidised staff restaurant Concerts for Carers Employee Assistance Programme Cycle2Work scheme available, in partnership with Halfords The Blue Light Card Scheme To apply Please contact Nadine Hopson on for an informal chat, or to ask any questions you may have before you apply. Or you can apply directly via www.ramsayhealth.co.uk/careers We are committed to equality of opportunity for all. This position is subject to an Enhanced DBS check. We reserve the right to close our adverts prior to the announced closing date to ensure a quality recruitment process. Job description Job responsibilities Theatre Administrative Assistant Ashtead Hospital, Surrey Full Time 37.5 Hours The role A fantastic opportunity has arisen for an enthusiastic and highly motivated Theatre Administrative Assistant to support the clinical teams and theatre activity at Ashtead Hospital. The ideal candidate will have good administration skills and have the ability to organize and prioritize their workload whilst working under pressure and part of a team. You will need to be a good communicator and will be able to liaise confidently with clinicians, staff and visitors to the unit at all levels. The team is busy and needs someone with proven high quality, customer service skills, and a commitment to focusing on accuracy and delivery. On a daily basis, you will keep patient's paperwork up to date, accurate and support the wider Theatre team with effectively managing all admin for the department. Where you'll be based Ashtead Hospital has been one of Surrey's leading private hospitals since it opened in 1984. Ashtead Hospital is situated on the edge of Ashtead Village, on the A24 between Leatherhead and Epsom, and is just two miles from Junction 9 of the M25. The hospital has an excellent reputation for delivering high quality healthcare for self-pay/insured and NHS patients. By investing in advanced medical technology, the private hospital offers a wide range of treatments and services including: full diagnostic and endoscopy procedures, orthopaedic surgery including spinal treatment and pain management. Duties & responsibilities will include Handling enquiries and calls relating to Theatres and the operational aspects of the department Supporting theatres with administration tasks Maintaining appropriate safe stock levels of consumables within Theatres including par levels and stock rotation Act as point of contact for Theatres Developing and maintaining relevant databases Communicating with consultants and secretaries Promoting and participating in effective communications between other hospital departments and outside agencies as required Performing other ad-hoc duties as required by the Heads of Departments and the Senior Management Team What you'll bring with you GCSE level or equivalent English and Maths are particularly important to this role Experience within a customer service environment PC literate, particularly word and excel Excellent communication skills and the ability to communicate at all levels (face to face/telephone/writing) Ability to work both on your own and as part of a team Able to organize own workload and to accommodate changing deadlines & self motivated Reliable and punctual Good organisational skills and presentation skills Benefits 25 Days Leave Bank Holidays Buy & Sell Flexi Leave Options Private Pension where Ramsay will match up to 5% after a qualifying period Flexible shift patterns available where possible Enhanced Competitive Parental Leave Policies Private Medical Cover with option to add partner & dependants Life Assurance (Death in Service) x3 base salary Free Training and Development via the Ramsay Academy Free Parking on site Subsidised staff restaurant Concerts for Carers Employee Assistance Programme Cycle2Work scheme available, in partnership with Halfords The Blue Light Card Scheme To apply Please contact Nadine Hopson on for an informal chat, or to ask any questions you may have before you apply. Or you can apply directly via www.ramsayhealth.co.uk/careers We are committed to equality of opportunity for all. This position is subject to an Enhanced DBS check. We reserve the right to close our adverts prior to the announced closing date to ensure a quality recruitment process. Person Specification Qualifications Essential GCSE level or equivalent Experience Essential Experience within a customer service environment PC literate, particularly word and excel Excellent communication skills and the ability to communicate at all levels (face to face/telephone/writing) Person Specification Qualifications Essential GCSE level or equivalent Experience Essential Experience within a customer service environment PC literate, particularly word and excel Excellent communication skills and the ability to communicate at all levels (face to face/telephone/writing) Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Ramsay Health Care UK Operations Limited Address The Warren, Ashtead KT21 2SB Ashtead KT21 2SB Employer's website https://www.ramsayhealth.co.uk/ (Opens in a new tab)