Job summary We are currently in the process of relocating Elective Colorectal & Lower GI Cancer Surgery and Stoma Reversal Surgery from Royal Sussex County hospital in Brighton to the Worthing site, creating a centre of excellence for Colorectal Cancer Surgery delivered across at Worthing and St Richard's hospitals. If you have highly efficient secretarial and organisational skills, an opportunity has arisen for two medical secretary positions within the Colorectal service. This varied role provides support to Colorectal consultant surgeons and multidisciplinary clinical team. We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the clinical staff. Previous secretarial/administration experience and typing skills are desirable, as are knowledge of the hospital environment and medical terminology. Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team. If you think you have the qualities to fill this post, then please apply.Training and support will be given to the successful candidate. There are two full time posts available, and successful candidates will work at Worthing Hospital. Main duties of the job To work as part of the administration team to provide accurate and efficient secretarial support for the Colorectal and General Surgery services. Your role will involve working for a busy team supporting the Colorectal service at Worthing hospital. It is a wide and varied role with tasks including liaising with patients, GP practices and consultants If you enjoy being a team player this post offers variety and the opportunity to play a key role in supporting the team with the efficient running of the directorate. Specific duties include: Proofing of clinic letters and typing correspondence from audio dictation Amending departmental proformas as requested by clinician/coordinator Processing of consultant clinics, ensuring outcomes are complete on CareFlow and requested investigations recorded on database Maintain database for patients pending investigations and chasing results, liaise with clinicians regarding outcomes and actions Proficient use of MS Excel for preparing reports, analysing statistical information and maintaining finance spreadsheet for inpatient activity Responsible for taking and transcribing minutes at departmental meetings, as requested Typing of admin and any complex, urgent or specialist work e.g. investigating complaints Manage and prioritise own workload to be able to work independently. To act as the first point of contact for all forms of communication with clinicians About us At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programmefor staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex Date posted 31 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum, pro rata Contract Permanent Working pattern Full-time, Part-time, Flexible working Reference number 279-6843481-JAN25 Job locations Worthing Hospital Lyndhurst Road Worthing BN11 2DH Job description Job responsibilities Please see the attached job description for full details of the responsibilities of the medical secretary role. Job description Job responsibilities Please see the attached job description for full details of the responsibilities of the medical secretary role. Person Specification Skills Essential Excellent communication skills, both verbal and written Ability to work to deadlines and meet conflicting demands Excellent knowledge of a full range of secretarial procedures and office duties Excellent attention to detail Excellent organisational skills Excellent knowledge of MS Office, particularly Excel Experience of minute taking Able to work without instruction Evidence of having undertaken own development to improve understanding of equalities issues Desirable Previous NHS Medical Secretary experience Knowledge of Patient Information System (PAS) Managing challenging behaviour Qualifications Essential Educated to GCSE level with A-C Maths and English Desirable An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma People management and development Essential Able to maintain confidentiality in accordance with the Data Protection Act Coordinating and working as part of a cohesive team Positive contribution to change to enhance the patient pathway experience and outcome Ability to work independently Ability to use own judgement/initiative and problem solve Evidence of having championed diversity in previous roles (as appropriate to role) Equality, Diversity, and Inclusion Essential roles (as appropriate to role). Evidence of having undertaken own development to improve understanding of equalities issues Person Specification Skills Essential Excellent communication skills, both verbal and written Ability to work to deadlines and meet conflicting demands Excellent knowledge of a full range of secretarial procedures and office duties Excellent attention to detail Excellent organisational skills Excellent knowledge of MS Office, particularly Excel Experience of minute taking Able to work without instruction Evidence of having undertaken own development to improve understanding of equalities issues Desirable Previous NHS Medical Secretary experience Knowledge of Patient Information System (PAS) Managing challenging behaviour Qualifications Essential Educated to GCSE level with A-C Maths and English Desirable An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma People management and development Essential Able to maintain confidentiality in accordance with the Data Protection Act Coordinating and working as part of a cohesive team Positive contribution to change to enhance the patient pathway experience and outcome Ability to work independently Ability to use own judgement/initiative and problem solve Evidence of having championed diversity in previous roles (as appropriate to role) Equality, Diversity, and Inclusion Essential roles (as appropriate to role). Evidence of having undertaken own development to improve understanding of equalities issues Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name University Hospitals Sussex NHS Foundation Trust (279) Address Worthing Hospital Lyndhurst Road Worthing BN11 2DH Employer's website https://www.uhsussex.nhs.uk/ (Opens in a new tab)