On behalf of our client, Nrl Recruitment are looking for a Project Secretary for work in the Kingston Upon Thames area.
Candidates should have experience in a similar role previously and have good experience with Microsoft office package with advanced user status in SharePoint, PowerPoint etc.
Duration: Initial 6 months contract
Start: Jan 2025
Location: Kingston Upon Thames KT1 1TG
Rate: You requested hourly rate PAYE
Hours: Mon-Fri standard hours. Full time office based.
The role:
Provide secretarial and organizational activities to the Project Manager. Guarantee general secretarial duties and an efficient service to the Project Team.
Responsibilities:
1. Receive and screen telephone calls, emails and/or visitors.
2. Know and use spoken and written appropriate foreign languages fluently.
3. Update appointments calendar, telephone and address references.
4. Draft incoming and outgoing correspondence, compose and type letters and action emails.
5. Organize archives and file correspondence and documentation (paper and electronic), using integrated systems and applications if required.
6. Support the preparation of reports and presentations using appropriate software.
7. Occasionally attend meetings, taking notes and writing reports.
8. Arrange attendance to conferences, exhibitions and meetings, including venues and catering requirements.
9. Arrange international travel, handling also complex itineraries.
10. Check Passport and Visa requirements and arrange necessary paperwork.
11. Prepare the order for all the materials necessary to office activities (stationery, etc.).
12. Process project, travel, business expenses, if required.
13. Be discreet in managing information and tactful/polite in interpersonal relationships.
About NRL Group:
The NRL Group connects global companies with the right people to bring engineering projects to life. Supporting contracting companies with energy transition plans and working with our clients to create a cleaner, greener future.
We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer. You can ensure you stay safe when job searching online by visiting the JobsAware website.
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