At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.
Every day we help our major global clients deliver ambitious and highly technical projects in over 108 offices in 45 countries worldwide.
Our team is dynamic, innovative and client-focused. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to work on some of the most exciting projects in the world.
Job Description
Turner & Townsend are looking for a full-time Team Administrator to join the existing business support team based in the office, led by the Business Assistant.
The successful candidate will be able to demonstrate their ability to work in a close-knit team but also complete tasks independently and to deadlines. The role will suit a high caliber individual who is looking for a varied and challenging role. This is an excellent opportunity to join a busy office environment with varied days, working within a team and independently.
The role will involve working closely with directors to support our business units along with reception, office administration duties and travel bookings as part of the business support team, reporting to and supporting the Business Assistant.
Working hours will be 37.5 hours each week. Some flexibility would be beneficial when required by deadlines, meetings and events.
* Supporting directors across multiple business units with diary management, high quality document production and editing (Word, PowerPoint, Excel, and PDF) and ad hoc requests to support team meetings.
* Responding to tasks set by Business Assistant.
* Office admin duties to include greeting colleagues and visitors; setting up and daily management of meeting rooms and room bookings; taking deliveries and arranging couriers; answering queries; restocking kitchen/stationery supplies throughout the day; PDF merges; arranging outside catering for meeting and events; supporting meetings and events hosted within the office and externally as directed by the Business Assistant; complete travel bookings.
* Assist the Local Computer Administrator and IT Department to remotely configure IT equipment (full training given); log all equipment in/out; answering simple queries and IT setup.
* Supporting wider internal initiatives and engagement opportunities within the Birmingham office.
* Raising Purchase Orders, completing supplier invoice processes and other business unit finance related processes within Dynamics365 finance software.
Qualifications
* Excellent written and verbal communication skills
* Task management and communication skills
* Personable and approachable
* Proficient in Microsoft Word, Excel, PowerPoint, and Adobe. Good experience and skills in proof-reading, collating documents, including formatting and sense-checking.
* The ability to learn new procedures quickly and liaise with clients and staff on many different levels.
* The role holder must have experience taking responsibility for managing their work and working with minimal supervision to achieve the outcomes required for the team.
* High attention to detail and proactive approach to problem solving.
* Experience working in Dynamics365 (in relation to opportunities tracking, fees and raising of purchase orders)
Additional Information
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
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