* Suffolk County Council - Endeavour House, Ipswich IP1 2BX - Hybrid
* £33,366 per annum (pro rata for part time)
* 37 hours per week - Flexible working options available
* Fixed Term or Secondment for 1 year
Suffolk County Council is different. We're a modern, flexible, and forward-thinking organisation that's constantly evolving to meet the changing needs of our communities. As a Executive Personal Assistant with us, you'll enjoy a dynamic work environment where your ideas are valued, your potential is nurtured, and your work makes a tangible difference. Ready to reimagine what your career could be?
Your role and responsibilities
Day to day tasks will include:
* Maintaining realistic, efficient and manageable electronic diaries for your aligned Director and Cabinet member.
* Effectively managing all aspects of their meetings, including developing agendas and managing timely responses to deadlines, drafting correspondence, and travel arrangements.
* Proactively dealing with a range of complex enquiries on behalf of the Director / AD and Cabinet member, redirecting activity to meet customer expectations.
* Coordinating the reporting of information, negotiating deadlines and content provision with colleagues at all levels.
You will need:
* Demonstrable experience of providing secretarial or administrative support at a senior level.
* Excellent planning skills to ensure deadlines are met for long term as well as day to day planning.
* Proven ability to work on own initiative to plan, prioritise and manage conflicting deadlines and priorities with minimal supervision in a pressurised environment.
* Ability to understand, recognise, monitor and escalate risks at corporate, programme or project level.
* Excellent working knowledge of Microsoft packages, e.g. Word, Excel, PowerPoint, Outlook etc.
* To collaborate well with others and be flexible in your approach to meet the demands of the post and team.
You can view a full list of requirements in the Job and Person Profile (docx). If you believe you can succeed in this role, apply. Even if you don't meet all requirements, still apply. We would appreciate the opportunity to consider your application.
The Team
This small but vital team plays a critical role in the effective day-to-day running of the Children and Young People (CYP) Services executive, including its Leadership Team, Cabinet Members, and Heads of Service. The team consists of Executive Assistants, Personal Assistants, Business Support Coordinators, and Officers. They work closely with the CYP Information Governance Hub and wider CYP Business Support teams.
Empowering Everyone
We're big believers in potential, possibility and the power of different ideas. We're always searching for ways to encourage, respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals, especially those from groups that are currently underrepresented in the organisation, as shown in our Workforce Equality Report.
For more information
Please contact Wendy Allen (she/her) for a casual conversation. You can reach her by calling 01473 260478 or emailing wendy.allen@suffolk.gov.uk.
How to apply
Step 1 - Read the Job and Person Profile (JPP) (docx).
Step 2 - Click 'Apply Now' to start your online application.
Step 3 - Upload a supporting statement answering the following questions below (no more than 400 words per question). You should use the Supporting Statement template.
1. Can you describe a situation where you had to influence or negotiate with senior stakeholders to meet critical deadlines? What approach did you take?
2. Can you describe a situation where you had to deal with a particularly challenging or sensitive issue on behalf of your senior manager?
3. Give an example of when you had to coordinate the collection and presentation of complex information from multiple sources for a senior-level report or meeting?
Please note: Without a supporting statement, your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format. If you would like an adjustment to this process due to a disability, please contact us at 03456 014412 or recruitment@suffolk.gov.uk.
We value authentic applications that showcase your genuine skills and experiences. Applications suspected of being generated by AI may be rejected. We ask you to present your own work and ideas throughout the application process.
If you require any reasonable adjustments to the application process before the next selection stage, please contact our Recruitment Team by emailing recruitment@suffolk.gov.uk or calling 03456 014412. If you are invited to the next stage of selection, you will have another opportunity to request adjustments for the next stages of the process.
Closing date: 11.30pm, 19 February 2025.
This authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts. #LI-Hybrid
#J-18808-Ljbffr