Description Wood is currently recruiting for a Senior Proposals Coordinator to be based in Glasgow on staff basis. Hybrid Working - working from home and some days a week expected in our Glasgow office Responsibilities The role: Responsible for coordinating high-quality responses to customer inquiries, including initial pursuits of opportunities, requests for information, solicitation of interests, pre-qualifications, and requests for proposals. The individual in this role has responsibility and accountability for the proposal process for their assigned proposals and the quality of those proposals. Proposals will be managed and executed in compliance with mandatory procedures and standards set by the company and respective Business Unit and in line with proposal best practices. This is not a supervisory role but will require extensive experience in proposals and have the ability to coach and mentor junior team members. Works with a degree of independence based on experience and will manage own workload. Key Accountabilities & Responsibilities: Success criteria include: Increased win rates within the respective businesses Ensure the business is properly supported Ensure quality of proposals, presentations and other customer responses Summary of responsibilities include: Works across a range of stakeholders and subject matter experts to compile and submit responses to customer requests such as proposals, requests for information, expressions of interest and prequalification questionnaires. In the absence of or support to the Proposal Manager or Proposal Lead, maintain list of all active proposals, pre-qualifications and other customer responses with status and submission dates for assigned business Take end-to-end ownership and command of proposal development and related support processes on all assigned written proposals, oral presentations, Best and Final Offers, Evaluation Notices, Final Proposal Revisions, etc. Support compliance of Strategy & Development-owned Tender Governance Policy gates during pursuit and proposal development Ensure incorporation of proposal best practices into all customer responses for the respective business Support pre-proposal positioning where needed, as well as proposal development strategies and implementation. This includes the development of capture plan and proposal planning document development, facilitation of strategy sessions to develop the win strategy and theme/value proposition for proposals Oversee the production of assigned proposals and other customer responses (including pre[1]qualifications, expressions of interest, presentations, etc) and ensure that the proposal is compliant and delivered on time. This key role collaborates with capture management, SMEs, and proposal staff to write, edit, review, and produce winning proposals Ensure customer's requirements are fully met. This involves conducting searches for appropriate materials and writing and editing project summaries, resumes of project personnel, and other supporting sections of the proposal, as necessary. Leverages existing archived proposal information Assess the Request for Proposal and customer requirements/evaluation criteria Develop and implement the proposal management plan (responsibility/compliance matrix) Develop and implement the proposal schedules Schedule and attend proposal meetings with management/estimators/project teams including taking meeting notes and actions where required Lead proposal kick-off and review meetings Oversee and/or expedite the following proposal processes: information gathering and compilation, data entry, formatting, editing, reviews, reproduction and delivery Where appropriate, assist/expedite business development managers in the management review of contract, tax, and insurance requirements Expedite proposal stakeholders to obtain outstanding proposal deliverables per the proposal schedule and in order to make the proposal deadline Ensure consistency and branding compliance for all customer responses Prepare post-bid submissions, organize the response to requests for clarification Manage the development of customer presentations (pre-proposal or post-proposal) Oversee/participate in colour/management team reviews Remain current on all solicitation modifications/Q&A and communicate them to the team; Revise schedule, outline, and proposal management plan (responsibility/compliance matrix) as necessary throughout the proposal life cycle Assist in the orientation and training of other proposal participants, including: assistants, process and technical coordinators and business development managers (as needed if the respective business does not have an assigned Proposal Manager or Proposal Lead) Support marketing activities (if required by the needs of the respective business) Join a culture of innovation, pushing the boundaries of what is possible to seek the best solutions for our clients. What we can offer Meaningful and interesting project s delivered to leaders of industry across emerging energy sectors Flexible working arrangements that balance client, team, and individual needs offering hybrid and remote working where relevant Commitment to Diversity and Inclusion ; we are an organisation actively committed to diversity and inclusion across our business Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle Commitment to continued professional development ; development plans that are tailored to your individual needs and interests Global connections : join experts around the world who are at the leading edge of our industry, shaping the standards of our profession Qualifications At Wood, we understand and acknowledge that everyone is different, and we are committed to equal opportunities and want to access all the talent that is out there. We are committed to attracting a broad range of skills, knowledge, and experiences and embrace differences. Who we are looking for: Bachelor’s Degree from an accredited university required in Business, Marketing, Communications, Journalism, or related majors preferred; or equivalent in years business experience Knowledge, skills and experience: Proposals experience Industry experience related to the supporting business Strong communication (written and verbal), interpersonal and presentation skills Strong organisational, coordination, problem solving and multi-tasking skills Strong proofreading, editing and business software skills (style, format, grammar, etc.) Experience in marketing techniques (layout, graphics, value proposition) Able to work with a wide range of professionals including finance, engineering, project management, People & Organization and HSE/QA. Working knowledge of Microsoft Word, Excel, PowerPoint, Adobe Acrobat and SharePoint If all of this sounds good to you, review the typical responsibilities of the role and the requirements of the position below, then follow the link to apply and start your journey with Wood.