Location: Banbury (with occasional visits to other M40 sites)
Employment Type: Permanent, full-time
Role Summary:
The Commercial Administrator will work alongside the Commercial Manager, Managing Quantity Surveyor, and the wider Commercial Team to provide all necessary administrative support.
Key Responsibilities:
1. Maintaining registers of key contractual documentation.
2. Tracking key contract documents.
3. Liaising with internal and external teams to ensure that all contractual documentation is fully signed and completed promptly.
4. Undertaking quality checks on key contractual documents to ensure compliance with internal procedures and contractual requirements.
5. Supporting the commercial team in handling ad-hoc commercial and operational enquiries.
6. Coordinating meetings and capturing and issuing minutes in a timely manner.
7. Preparing and distributing key contractual documents.
8. Maintaining a comprehensive and effective electronic and hard copy filing system of contractual documentation for all projects.
9. Providing general administrative support.
10. Supporting the wider M40 team on general administration and answering telephones.
11. Assisting with Internal Department Audits.
Person Specification:
1. Strong organisation and time management skills.
2. Good communication skills, with the ability to liaise with internal staff and external bodies.
3. Ability to articulate yourself well in a professional, coherent manner.
4. Thorough, with a precise attention to detail.
5. Patience and the ability to remain calm in a dynamic, fast-paced environment.
6. Flexible and willing to adapt to change.
Qualifications:
1. Highly proficient in the use of Microsoft Word, Excel, and PowerPoint.
2. Ability to work independently and collaboratively with senior management and department leads.
3. Excellent written and verbal communication skills.
4. Excellent organisational and project skills.
5. Have a flexible approach and be willing to work with the wider team.
All employees are required to be aware of their responsibilities towards health and safety along with their colleagues in the workplace.
You must have the right to work in the UK.
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