Come and join our friendly team consisting of 4 people based in our Edinburgh office and a wider team of 8 across the UK. We are a busy department with a wide variety of duties including dealing with incoming and outgoing mail, ensuring rooms are set up for client meetings, printing/copying and scanning. Dealing with colleague requests. On occasion you could be required to work at some of our other office locations. The role As a key member of the service team within our business HQ the service team assistant will be required to undertake work assigned from across the company and will have daily interactions with all staff. Duties
* Undertake Room Set-ups for client meetings
* Sort/Manage all incoming mail, scan to relevant person and place in Mail Sling
* Prepare mail for dispatch, checking, folding and ensuring enclosures are included and cheques are signed
* Collect all outgoing mail throughout the office
* Liaise with couriers for collection and delivery and package appropriately
* Process Print/Mail requests ensuring instructions are followed, recorded accordingly and returned
* Repair minor faults located on the Satellite Copiers, install new toner when required. Call out Engineers when required
* Ensure Stationery Supplies are in stock and order when necessary, Shepherd and Wedderburn, is committed to protecting the privacy and security of your personal information that we collect as a "data controller". The information provided by you will be processed in accordance with our GDPR Privacy Notice for Applicants and Work Experience Students. If you are successful in obtaining paid employment with us, we will hold your information in accordance with our Privacy Notice and Data Retention Policy for Personnel, which will be provided to you at the relevant time.
An ability to work well under pressure and to strict deadlines
* Creative approach to problem solving
* Ability to undertake physical responsibilities across the office
* A friendly and positive attitude, and an ability to work alongside staff from all sections of the business