Job summary
We have an exciting opportunity for a Clinical Team Administrator to join the Health and Justice Service based in HMP Full Sutton and HMP Millsike. HMP Full Sutton is a Category A (high security) male prison estate in East Yorkshire. HMP Millsike is currently under construction and is in close proximity to HMP Full Sutton, this will be a Category C male prison estate and is due to open in 2025.
If you are looking for a new challenge, enjoy variety in your work and are looking to be part of a team striving to make a difference, we will welcome your application for this role.
You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role.
Main duties of the job
We are looking for a skilled individual who has experience working in an administrative role to support the unit to achieve and maintain high standards of clinical excellence.
The post involves providing administrative duties to support the multi-disciplinary team in the prison. The successful candidate will need to have excellent IT and organisational skills and a good knowledge and understanding of information systems. Secretarial/administrative experience is essential along with comprehensive knowledge and experience within Microsoft office applications. SystmOne experience would be an advantage although training will be provided.
The team is a busy and fast paced environment so the ability to work under pressure to meet deadlines with a flexible and motivated attitude to work is essential.
The role mainly includes day to day admin tasks such as organising meetings, answering the phone, attending team huddles, monitoring a shared inbox and minuting of clinical meetings. Dictation may also be required to support clinical staff.
Excellent communication skills, both verbal and written coupled with proven secretarial skills and previous experience is essential.
Due to the nature of the role, offers of employment will be subject to additional vetting and security checks.
Please contact Sophie Antill () to discuss.
About us
We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.
From education and prevention, to crisis and specialist care --our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.
We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.
We're committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.
We won't rest until everyone in our region has the mental health care they need, to lead their best possible life.
Health and Justice has an admin manager in post to support administrators to thrive within our services, if you have any questions please do not hesitate to get in touch on the number provided.
Date posted
25 November 2024
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,071 to £25,674 a year pro rata per annum
Contract
Permanent
Working pattern
Part-time
Reference number
346-FMH-203-24
Job locations
HMP Millsike
Moor Lane, Full Sutton
York
YO41 1PS
Job description
Job responsibilities
Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.
Person Specification
Other
Essential
1. Ability to travel independently in accordance with Trust policies and service need.
Qualifications
Essential
2. Level 3 Qualification in relevant field or equivalent experience or willingness to work towards Level 3 qualification in Leadership and Management.
3. Key skills/functional skills in literacy and numeracy Level 2 OR O Level (Grade C and above/New GCSE in Maths and English (Grade 4 to 9) are an essential requirement to be fully competent in the role.
Desirable
4. Level 3 Qualification in Leadership and Management.
5. RSA Level 2 or equivalent Secretarial/administrative experience in a clinical environment.
Experience
Essential
6. Experience of working in an administrative environment (diary management, filing systems, meeting coordination, minute talking, data input, collating and presenting information).
7. Customer Service experience (face to face, answering calls, correspondence).
8. Experience of organising completing demands and workloads.
9. Experience of setting up and maintenance of administrative systems and processes.
10. Experience of working autonomously and proactively.
Desirable
11. Experience of supporting/supervising staff.
12. Experience of handling monies and working within financial guidelines.
Knowledge
Essential
13. Comprehensive knowledge of Microsoft Office applications.
14. Understanding of data protection and the need for confidentiality and how to maintain this.
15. Knowledge of office systems and processes.
Desirable
16. Knowledge of NHS systems
Skills
Essential
17. Good interpersonal and communications skills (articulate, meaningful, legible and appropriate to the audience).
18. Accurately transcribe data from a variety of sources, including digital dictation software.
19. Numerate to be able to undertake basic calculations/information.
20. Numerate to be able to undertake basic calculations/information.
21. Good organisational skills and able to prioritise workload and work on own initiative within procedures.
22. Ability to work as part of a team, sharing knowledge and training.
23. High level of attention to detail and quality of work.
24. Ability to use and maintain office systems.
25. Demonstrate accurate keyboard skills through the ability to word process documents and complete information accurately.