ABOUT ORGANOX:
OrganOx is an innovative, fast-paced, global medical device company with a mission to save lives by making every donated organ count. We are a commercial stage organ technology company, spun out of the University of Oxford in 2008, committed to improving transplantation outcomes throughout the world. The company’s first product, the OrganOx metra normothermic machine perfusion (NMP) system for liver transplantation, has been used to support more than 4,000 liver transplant operations globally. As part of our ongoing expansion, we seek an HR Assistant to join our team.
Position Summary
The Human Resources Assistant plays a critical role in supporting the wider HR Team in providing a best-in-class people-centric experience across our ONA geographies. The vast majority of the role is UK-focused, but OrganOx is present in a number of European countries, which the role also supports. As an integral part of the HR Team, the post holder will provide support in all aspects of the HR Employee Cycle in an accurate, efficient, and timely manner. This role is based at OrganOx HQ, a brand-new facility in Oxford.
The HR Assistant will be responsible for providing comprehensive HR support across all stages of the employee life cycle from recruitment to offboarding. You’ll play a key role in helping us grow and maintain a high-performing and engaged workforce. This position requires someone who is flexible, highly organized, and ready to adapt to the fast-paced demands of a scaling business.
Major Responsibilities
Employee Records and HR Administration
* Maintain and update employee records and HR database with adherence to GDPR.
* Local Subject Matter Expert for the HRIS system.
* Utilise HR systems (once launched) to ensure stakeholders (Finance, Benefit Brokers, Payroll etc.) have relevant data & MI as required.
* Administration of OrganOx benefits.
* Assist with payroll preparation by providing relevant data such as new starters, absences, bonuses, and leavers.
* Ensure compliance with employment laws and company policies.
* Manage the HR inbox and respond to employee queries regarding HR policies, holiday allowances, and benefits.
* Support the HR Team as a note taker during confidential meetings.
* Maintain HR Policies.
* Set up HR suppliers and raise Purchase Orders.
* Provide support on ad hoc HR projects.
Recruitment & Onboarding
* Assist in creating and posting job advertisements on various platforms.
* Coordinate and schedule interviews with candidates.
* Support pre-boarding of new employees, including preparing offer letters, contracts, reference checking, and conducting the right to work checks.
* Support first day onboarding by liaising with IT, Line Managers, and key stakeholders for detailed onboarding schedule and always ensuring an employee-centric experience.
* Prepare the weekly new starters and leavers communication to key stakeholders.
Employee Engagement & Well-being
* Assist in organizing employee events and engagement activities.
* Support initiatives that promote employee wellness and well-being.
Performance Management and Learning and Development
* Assist with the coordination of performance reviews and feedback cycles.
* Track and manage employee goals, development plans, and training records.
* Coordinate learning and development events.
Offboarding & Exit Process
* Coordinate the offboarding process, including scheduling exit interviews and paperwork.
Office Management Back-up
* Provide administrative support for the Office Manager during periods of absence.
Skills and Experience
* Proficiency in Microsoft Excel, PowerPoint, Word, and HR software (experience with HRIS systems is a plus).
* Excellent organizational skills and attention to detail.
* Strong interpersonal and communication skills.
* Previous experience in a similar HR support role, preferably in a fast-growing company.
* Strong knowledge of the employee life cycle and HR best practices.
* Familiarity with employment law and HR compliance requirements in the UK.
* Ability to handle sensitive information with discretion and confidentiality.
* Flexible and adaptable to changing priorities in a fast-paced environment.
* Ability to multitask and manage time efficiently.
Qualifications
* Degree in HR or related field (preferred but not essential).
* CIPD Level 3 in People Practice and a willingness to gain CIPD Level 5.
Benefits
At OrganOx, we value innovation, evidence, integrity, teamwork, respect, and passion. We offer competitive compensation and comprehensive benefits, including healthcare and retirement plans. We support work-life balance and provide opportunities for ongoing professional development.
What we offer:
* Brand new state-of-the-art space.
* OrganOx Pension matching up to 8%.
* OrganOx paid private Health Care.
* Employee Assistance Program.
* Life Assurance.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law.
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