An exciting opportunity has arisen to join YBS as a Team Assistant, supporting the Directors of Conduct & Credit Risk and Commercial Lending, and their wider teams, with the day to day running of their functions.
About the role
As our next Team Assistant you'll play a vital role in supporting two of YBS's Directors and their teams to fulfil their objectives. Specifically you'll:
1. Proactively manage the Directors' diaries and inboxes, delegating meetings and activities to the appropriate team member where necessary.
2. Arrange internal and external meetings, including activities such as the coordination of diaries and invites, provision of agendas, directions and papers; and organising the relevant facilities such as room bookings, equipment, travel and catering requirements.
3. Take and prepare minutes of meetings if needed. Create letters, reports and presentations from detailed notes/emails using available templates. Proofreading of documents/papers. Printing, collation and distribution of meeting papers.
4. Support managers reporting to the Directors in the management of their function, including:
* Coordinating team events.
* Managing administrative arrangements such as supporting the onboarding of new starters, monitoring completion of mandatory training, network folder access privileges and raising purchase orders.
About you
As our next Team Assistant we'll be looking for someone with the right mindset, skills and experience to support us going forwards, specifically you'll need to have:
1. The drive and self-motivation to manage your own workload and organise others.
2. Excellent organisation skills, including prioritisation of tasks.
3. Effective verbal and written communication skills, with great attention to detail.
4. The ability to quickly understand how an organisation works and utilise this knowledge to support and, in some situations, direct the Directors to make choices.
If you have experience as a team or personal assistant that would be great, but don’t worry if not, we’re happy to provide training and support for those looking to develop their careers.
About us
At YBS we don’t have shareholders, we have members. We care about people and that includes you. So here, you’ll be respected for who you are, you’ll be able to bring your whole self to work, and you’ll have everything you need to build a long and rewarding career.
Flexibility. We offer a range of flexible working options without unsocial hours, which can help you find a healthy work-life balance. Whether it’s finishing early for an appointment or fitting your studies and hobbies in around your working hours, we can help make it work for you. We’re happy to talk flexible working and you can reach out to us anytime during the recruitment process to discuss this.
Development. We want you to feel challenged here. Whatever your ambitions, we’re committed to helping you develop your skills and move ahead in your career journey. From day one, we’ll set you up for success with a brilliant induction and full training plan, all designed to get you up to speed quickly.
Inclusivity. We’re passionate about creating an inclusive environment where everyone is welcome and able to be themselves. If you’ll go the extra mile to help our members, you’ll fit right in and feel you belong here.
About our Benefits
We offer lots of fantastic rewards that you can make the most of in and out of work, including:
1. Holiday. You’ll get 25 days plus Bank Holidays, as well as the option to buy up to a further 5 days.
2. Bonus. At YBS we work collaboratively and share in our success together, so when we reach our goals we’re all rewarded with an on-target bonus of 7% of eligible pay (with the opportunity to earn up to a maximum of 15%).
3. Pension. We know how important it is to save towards the future, that’s why we’ll contribute up to 11% into your YBS pension.
4. Healthcare. Health and wellbeing are an important part of life at YBS, when you join us you’ll have access to a range of health benefits to suit your life including private medical insurance, dental and healthcare plans.
5. My Benefits. When you join YBS you’ll have access to our self-service benefits portal, where you can access a range of retail, hospitality and health discounts.
Ready to apply?
If you’re excited about this role and want to be part of the YBS team, click apply now to send us your application.
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