HAYS Administrative and Technical Officer
Your new company: You will be working for a high-profile local government organisation that is looking to improve the efficiency of their Port Health operations. The organisation is in charge of the Port in Essex and is seeking experienced administrators who want something slightly different.
Your new role: You will be working as a Port Health Technical Officer. This role combines administrative duties with practical responsibilities, as outlined below. Please only apply if you are comfortable undertaking a very hands-on role, with a 60/40 Office to On-Site working mix.
1. Email Management: handling and taking action on emails, including calling containers for examination, making release decisions, and saving relevant information for jobs.
2. Telephone Handling: Manage calls from agents, importers, and other agencies, referring to Port Health Offices or Management Team as needed.
3. Manifest Coding: Code manifests for vessels, apply documentary holds on containers of interest.
4. Transhipment Processing: Process transhipment release requests, ensuring documentation is in order.
5. Declarations Processing: Send and process importers' declarations, ensuring correct completion and supporting documents.
6. Container Examination: Call containers for exam or seal check, perform seal checks, and update databases.
7. Ship Sanitation Inspections: Assist Port Health Officers with ship sanitation inspections and water sampling.
8. Routine Boardings: Examine ship paperwork for compliance with sanitation controls.
9. ID Checks: Perform ID checks on low-risk products and preliminary examinations.
10. Screening and Checking: Screen and check documentation for various imports under supervision.
11. Product Sampling: Assist in sampling products, independently sample low-risk fruits and vegetables.
12. Water Sampling: Collect and submit water samples for quality and legionella testing.
13. Project Work: Collaborate on projects to improve systems and processes.
14. Health and Safety: Implement health and safety policies.
15. Equal Opportunity: Promote equality of opportunity.
16. Other Duties: Undertake additional duties as requested.
What you'll need to succeed:
Essential:
* Administrative and customer service experience.
* IT Skills: ECDL standard, experienced with database applications and MS Office suite (Word, Excel).
Desirable:
* Food Control Knowledge: Familiar with food control and inspection procedures.
* Document Control experience.
* Advisory Skills: Ability to provide guidance on food control and import procedures.
* Database skills and IT proficient.
Other Relevant Information:
* Work Hours: Willingness to work outside office hours with notice. You will be working on a shift basis, with the earliest starting at 6am and latest ending at 10pm.
* Driving Licence: Must have a full driving licence and your own vehicle. This location is not accessible by foot, bicycle or public transport.
* Allergen Exposure: Handling food allergens (e.g., fish, peanuts, tree nuts).
* Temperature Controlled Environments: Ability to work in chillers and freezers.
* Physical Requirements: Ability to move and lift food products during sampling and inspection.
What you'll get in return: A rewarding role that is very different from your usual admin job. You will be making a real difference while being active throughout. You will spend half of your time completing vital admin duties and carrying out important physical and technical duties for the other half. You will also be working for a local government organisation that prioritizes employee wellbeing. The rate for this role is £20.50 an hour (premium) - and with the intriguing nature of the work, it is a high-profile role that you will be able to add to your experience.
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