MAIN DUTIES Finance Administration Duties - 800a.m. start or 8.30a.m. start Monday to Friday - Full Time hours Assisting with providing financial and administrative support. Assisting with the management and planning of trips including the collecting of monies, producing lists to trip leaders etc. Request quotations and ordering of transport including coaches, vans and minibuses for visits, sports fixtures, trips and early bus finishes Communication with bus companies regarding any updates etc. Deal with enquiries from staff, suppliers, Council and other outside agencies Contribute to the planning, development and organisation of support service systems/procedures/policies Orders, deliveries and invoices processing procedures from the delegated budget via the System and complying with 'Best Value' principles Getting comparisons for goods ordered Manage stock of admin items e.g. Envelopes, paper, stationery etc. Banking of cash/cheques Provide personal/administrative and organisational support to other staff including: Advise staff to obtain 'Best Value’ when purchasing items for departments. Administration of the Communications system Assist with procurement procedures, to ensure best value principles are adhered to. Monitor and manage stock in Finance office within an agreed budget, cataloguing resources and undertaking audits as required Ensure financial records are retained for Audit purposes and/or disposed/destroyed correctly within the given time limits. Obtain and keep records of BACS information for suppliers and keep updated on FMS and run the audit report monthly and get it signed off by Director. Responsibilities Contribute to the overall ethos, work and aims. Comply with and assist with the development of policies and procedures relating to safeguarding, health, safety and security and GDPR, reporting all concerns to an appropriate person. Develop constructive relationships and communicate with other agencies and professionals. Attend and participate in regular meetings. Recognise own strengths and areas of expertise and use these to advise and support others. Seek to be positive and build up the common good through their own individual contribution. Offer ideas and suggestions for making things better, bringing solutions to challenges/problems Appreciate that whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified in this job description