Job Purpose
The Accounts Receivable Assistant will be responsible for managing the sales invoicing and cash collection for the company. This includes credit control limit reviews and assisting in setting up new customers. Other tasks that will be required include basic month-end accruals, issuing standardized reports, and general business support. This person will be the primary point of contact for all sales and invoicing related queries in the business.
Pre-Requisite Responsibilities
Health + Safety (Do the Right Thing)
1. Proactive approach to creating a H&S culture within the team.
2. Accountable for delivering H&S metrics.
3. Responsible for supporting H&S on compliance and H&S system management.
4. Responsible for supporting SLT on delivery of H&S strategy.
5. Providing a safe and positive environment for our colleagues.
Food Safety + Quality (Bring Better Quality Food to Everyone Every Day)
1. Ensuring all products produced and dispatched are compliant with Food Safety Regulations.
2. Ensuring that all activities are managed in line with external audit standards (BRC) and/or customer specifications.
3. Taking a proactive approach to product quality and good manufacturing practice.
Culture - (Care, Commitment, Trust)
1. Operating and communicating with colleagues in a respectful and positive manner.
2. Proactively supporting colleagues in achieving personal and company goals.
3. Positively growing a working environment encompassing all pre-requisite responsibilities.
4. Be self-aware as a leader. Be open to change. Listen to ideas & concerns openly. Show people that you care by giving genuine feedback on ideas & concerns & rewarding if/when relevant.
5. Communicate effectively. Always remain professional & calm. Always do the right thing.
Continuous Improvement (Entrepreneurial Spirit)
1. Developing teams to embrace and drive a continuous improvement culture.
2. To develop and improve people, yield, throughput.
3. Work collaboratively to improve results on identified projects.
4. Reduce waste (utilities, product, packaging).
Key Performance Indicators
1. Accurate and timely sales processing.
2. Cash collection and credit control.
3. Weekly and monthly sales reporting, month-end support.
4. Business support.
General Responsibilities
1. Manage weekly & daily sales.
2. Manage credit control function.
3. Manage customer invoicing by email, EDI & post.
4. Timely clearance of debit notes.
5. Assist with sales reporting on Advise system.
6. Back up for customer price list maintenance.
7. Maintain promo records and other basic commercial finance info.
8. Weekly, monthly bank and other reconciliations.
9. Basic accruals management.
10. Master Data Management for customer price lists, posting controls, etc.
11. Price approvals, rebate setups, and amendments.
12. Support & assist on ad hoc activities within the finance team and wider business.
Skills / Competencies / Behaviours
1. Demonstrates flexibility and projects a positive manner in the face of change.
2. Excellent time, space, and task management skills.
3. Has the ability to foresee problems and prevent them by taking action.
4. Excellent written and verbal communication skills and understands that listening is the most important aspect of communication and actively works to improve those skills.
5. Interacts professionally with clients and associates at all times. Promptly responds to requests with accuracy and in a courteous manner.
6. Works as a competent member of the team, willingly providing backup support for co-workers when appropriate and actively supporting group goals.
7. Exhibits sound judgement and the ability to make reasonable decisions in the absence of direction.
8. Cultivates an environment of continuous improvement.
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