DUTIES AND RESPONSIBILITIES:
1. To supervise the unit to resolve operational and day to day issues to include but not limited to
• Holding regular team meetings
• Setting standards of work and monitoring
• Allocating and prioritising work when necessary
• Ensuring that arrangements are in place for a seamless service to be provided to customers
• Approving and monitoring leave requests for staff within the unit
• Acting as mentor and first point of contact for the staff of the unit
2. Undertake all supervisory duties including, Performance Development Reviews, compliance with sickness procedures performance management, capability and disciplinary procedures in respect of the Unit.
3. To develop, improve and implement policies and procedures and systems for measuring performance to ensure that the department functions in an efficient manner.
4. To liaise and negotiate with internal departments to ensure all SWFRS staff are aware of the role and purpose of the stores function. Including leading and participating in relevant project groups and training and awareness sessions.
5. Liaise with budget holders and others to ensure that the appropriate storage of goods is considered as part of the purchasing process. Where necessary negotiating with budget holders and heads of department to identify adequate storage arrangements.
6. Liaise with customer departments to monitor the quality of service they are receiving.
7. Responsible for monitoring and adjusting stock levels to ensure maximum efficiency.
8. Produce regular reports from the Services stock management systems to identify demands and trends and to ensure stocks levels are kept at optimum levels.
9. Optimise space utilisation through identification and implementation of innovative ideas and solutions.
10. To work closely with the Fleet Manager to ensure an up to date, efficient service is provided.
11. To work closely with the Procurement Officer to maximise efficiencies.
12. Responsibility for the maintenance and control of stocks together with related records and inventories, including overseeing of physical inventories and identification of slow moving or redundant stock lines.
13. To continually identify, suggest and implement improvements to services offered by the stores to maximise customer satisfaction.
14. Ensure corporate and directorate strategies and plans are adhered to, including the provision of information and advice to other departments.
15. To develop and review annual departmental plans, ensuring objectives are achieved.
In addition to the duties and responsibilities outlined above, the post holder will be required to:
1. Undertake any other duties commensurate with the grade and post.
2. Attend in-house and external training courses as required.
3. Co-operate fully with any scheme or pilot scheme introduced within the department or across the Service.
4. Apply the principles of the Service’s Dignity at Work Procedure and Equality and Diversity Statement whilst carrying out their duties.
5. Protect children, young people or adults at risk from harm, reporting any safeguarding concerns using the Service’s Safeguarding Procedure.
6. Adhere to Health & Safety and Wellbeing Legislation and Procedures and take reasonable care for the health and safety of self and others.