Medical Secretary - HoP/Stroke & Movement Disorder
Torbay and South Devon NHS Foundation Trust
To provide comprehensive and high-quality secretarial, administrative, and clerical support to the department ensuring an effective and efficient service is delivered.
Main duties of the job
* Work closely with all grades of clinical and administrative staff, along with other employees within the Trust. Liaise with patients, GPs, and other external agencies.
* This position requires empathy and tact when dealing with patients that may be angry or upset regarding any aspect of their care.
* Communicate effectively in writing and verbally on a daily basis.
* Ensure all results of tests and investigations are tracked effectively, shown to the relevant consultant/nurse promptly, and undertake appropriate action as instructed.
* Independently deal with patient/carer telephone calls and enquiries in an efficient, sensitive, and confidential manner, exercising judgment to analyze and resolve any problems and referring on to the clinician as appropriate.
* All clinic outcomes must be recorded accurately and complete or amend any that have not been done.
* Maintain clinical diaries (both paper and electronic) and check against the published timetables. Use discretion and initiative when arranging meetings and appointments for patients, relatives, and others. Ensure that arrangements regarding medical staff leave and cover are circulated appropriately and that clinical activities are amended accordingly.
* Take and transcribe formal minutes if required.
* Open and act on correspondence received and bring to the attention of the clinician along with the medical notes.
About us
The HoP/Stroke & Movement Disorder Department consists of thirteen Consultants, four Medical Secretaries, and one Secretarial Assistant. The team is based at Torbay Hospital.
Job responsibilities
* This position requires empathy and tact when dealing with patients that may be angry or upset regarding any aspect of their care.
* Ensure all clinical and non-clinical correspondence and reports are typed within local targets.
* Enter Referral to Treatment (RTT) events accurately and in a timely manner.
* Use the relevant IT systems to register patients, make appointments, transfer medical records, input clinical letters, and care planning summaries, as required.
Please refer to your suitability to the post in your supporting information from the role requirements or person specification.
Person Specification
Qualifications
* Good standard of education to include GCSE in Maths and English or equivalent.
* Proven experience of audio typing.
* Proven experience of using Excel spreadsheets.
* AMSPAR/Medical Terminology qualification.
Knowledge
* Proven secretarial and administrative experience.
* Ability to effectively use Microsoft Office software (Word, Excel, PowerPoint).
* Excellent audio typing and organizational skills.
* Good communication skills with the ability to communicate effectively with patients, all grades of staff, and external contacts, both verbally and in writing.
* Customer care experience of providing a customer-focused service.
* Knowledge and experience of the Trust patient administrative and information systems.
* Proficiency in the use of Internet/Intranet and email.
* Proven Medical Secretarial experience.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Torbay and South Devon NHS Foundation Trust
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