We are looking for a Purchase Ledger Assistant to join our team at Cygnet Nepicar House in Sevenoaks, Kent.
Cygnet was established in 1988. Since then we have developed a wide range of health and social care services for young people and adults with mental health needs, acquired brain injuries, eating disorders, autism and learning disabilities within the UK.
Reporting to the Purchase Ledger Team Leader you will be responsible for the day to day controls of the purchase ledger process from invoice receipt, through the approval process to authorisation and payment.
Main duties will include matching and coding invoices, preparing and running BACS payments and reconciling supplier statements. You will provide a professional and efficient service to the finance function, as well as other departments throughout the business.
Key Responsibilities
1. Accurately process supplier invoices and credit notes
2. Ensure proper coding of invoices to the appropriate accounts and cost centres
3. Match invoices to purchase orders
4. Ensure accurate recording of VAT
5. Prepare payment runs by BACS
6. Ensure all payments are approved according to company policy
7. Maintain up-to-date supplier records and contact information
8. Follow the company policy regarding the verification of supplier bank details
9. Communicate effectively with suppliers regarding invoice queries/unapproved invoices and payment status
10. Develop and maintain good working relationships with suppliers and colleagues
11. Review systems and processes suggesting improvements where necessary
12. Assisting with other ad-hoc tasks as requested by management
Key Skills
13. Excellent communication skills, attention to detail and accuracy
14. Strong organisational and time-management skills
15. Ability to work in a team, as well as using own initiative
16. Self-disciplined and efficient, with a flexible and proactive nature
17. Knowledge of Excel and other Microsoft packages
18. Ability to work to deadlines
Why Cygnet? We’ll offer you…
19. An opening to undertake further learning with our excellent apprenticeship scheme
20. Expert supervision & support
21. Employee referral scheme
22. Free Health Cash plan
23. Enhanced maternity pay: 8 weeks full Pay, 18 weeks half Pay (Inclusive of SMP) followed by 13 weeks SMP.
24. 24 hours free GP support line
25. Free life assurance cover
26. Free eye tests
27. Car lease discounts
28. Discounted gym membership
29. Free mortgage broker and Insurance cover
30. Pension scheme
31. Employee NHS - discount savings & “Cycle to Work” scheme
32. Smart Health Toolkit- Providing you with Fitness Programmes, Nutrition consultation and Health checks