Applying for this post To apply for this post please complete the online application process on our website: https://www.birmingham-rep.co.uk/get-involved/careers-and-vacancies.html Data from your diversity monitoring form will not be shared with the recruitment panel. we accept other forms of submission including video and audio recordings. The Rep is a Disability Confident Employer. If you would like to apply under this scheme please selection this option on our application portal. The Rep supports and encourages applications from refugees seeking asylum in the United Kingdom. We will guarantee an interview to any refugee if they meet the minimum criteria for the job vacancy and has the legal right to work in the UK. If you would like to apply under this scheme please select this option on our application portal. We want you to feel comfortable and prepared for your interview so that you are able to show case all your brilliant skills and experience. For those with access needs we are able to offer numerous adjustments including: sending out questions in advance, allowing more time for tasks or applications, re-wording questions, providing a BSL interpreter or whatever else you might need. Don’t be afraid to talk to us at [email protected] The deadline for receipt of applications is Friday 7th March at noon. Guidance Please read the job description carefully before starting your application to ensure that you meet all of the essential criteria and are able to provide evidence in your application to support these areas. Only relevant information will be considered when shortlisting candidates. In line with GDPR, your application will be retained securely for 6 months before being destroyed if you are unsuccessful. Vacancies will generally close by the deadline, however, we reserve the right to close the vacancy early if we receive a high volume of suitable applicants. We therefore advise candidates to submit their applications as soon as possible if they wish to be considered for the role. Any applications made after the deadline will not be considered. Background Established in 1913, The Rep has an unparalleled history as a pioneering repertory theatre and the launch-pad for some of the most exciting talent in UK theatre both past and present. Today it is a producing powerhouse with three auditoria - The House, 816 seats; The Studio, 292 seats; The Door, 133 seats - as well as extensive on-site production facilities: set building, scenic art, wardrobe, props workshop, lighting, sound/AV, stage and stage management. Producing theatre is the core of The Rep’s mission and it creates up to ten productions a year of varying sizes across its stages. Many are made in co-production with other theatres and commercial producers and all Rep-led productions are built in house. Alongside in house productions, the theatre presents a programme of visiting productions. The theatre also has an impressive creative learning and talent development programme delivering opportunities for thousands of young people every year. This is an exciting time for The Rep: new Artistic Director Joe Murphy joins in mid March to lead the theatre artistically, with Madeleine Kludje as Deputy Artistic Director and Iqbal Khan as Associate Director. The artistic programme will comprise new plays, revivals, adaptations, family work and musicals, making full use of the theatre’s producing resource. Role Summary This is an exciting opportunity to work at Birmingham Repertory Theatre, supporting the recruitment, retention and development of the theatre’s key asset: its people. The Rep directly employs around 250 people across a range of disciplines (producing, set building, scenic art, wardrobe, props, technical, marketing, ticketing and sales, finance, operations, creative learning and more) and another 500 freelancers per annum (actors, directors, designers, choreographers and more) who all come together to create and present theatre productions here on our stages. It is a busy, dynamic and creative environment: no two days are the same. Making theatre is a team effort and over the past 2 years The Rep team has delivered shows such as Sinatra, Withnail and I, Becoming Nancy, The Snowflake, A Christmas Carol, and many more. This role will sit within The Rep’s People team with the Head of HR and HR Officer and will support the delivery of HR services to departments across theatre. It is a fixed term role and is required to help the organisation through a period of transition as it recruits a new HR Director, with the possibility of extension. The person in this role will be providing advice and guidance on a wide range of matters including recruitment, employee relations matter, employment law (including working time directive knowledge), change management, performance management and everything in between. You will need to hit the ground running, be confident in managing senior stakeholders, enjoy working at pace, and thrive in a creative environment. We would want the post holder to be fairly self-sufficient and competent. For this fixed term, along with the Head of HR, the HR Manager will report into the Chief Executive until the new HR Director is appointed. Main Duties and Responsibilities Understand the business and apply HR knowledge and best practice accordingly ensuring appropriate solutions are reached. Support managers, empowering them to respond appropriately to people issues. Advise managers on terms and conditions of employment; share best practice knowledge and solutions with them. Monitor the appraisal and development process to ensure that it supports business strategy and facilitates individual and organisational high performance with consideration for succession planning. Manage complex employee relations casework e.g. performance management, disciplinaries, grievances, absence and redundancy. Provide accurate and up to date employment law advice. Liaise with the payroll to ensure that all changes are made to the payroll as necessary. Provide advice on best practice recruitment and selection strategies and support the recruitment process through talent attraction, writing job descriptions, preparing interview plans, conducting interviews etc. Carry out all employee lifecycle support including: recruitment, on-boarding, probation, performance review, holidays right through to exit interviews and off-boarding. Manage all leave including absence and all forms of family and flexible leave. Issue contracts of employment and variations to terms Engage with the HR system and using the data it provides, identify trends or concerns and advise managers accordingly. Ensure all personal employee data is stored and processed in line with the Employee Privacy Notice and GDPR. Support teams with general support, advice and signposting to best practice, policy and support. Consult with staff on changes as required. Coach, guide and train managers to ensure they are equipped to be competent and confident in their roles. Support the wider people team with delivery of projects and cyclical processes to ensure these are applied consistently across the Rep and its subsidiaries. Cover, deputise for other team members as appropriate. Provide, devise or arrange training for staff as required. Engage with staff to build trust and rapport and understand the culture and challenges of the organisations with a view to implementing positive solutions. Take minutes and notes in informal/formal meetings as required. General Responsibilities Adhere to and implement the guidelines, procedures and policies of the company as detailed in the staff policies. Adhere to and implement the guidelines, procedures and policies of the company as detailed in the staff policies (available from the staff handbook). Play a role in the life of the company and work across departments to develop a positive and engaged organisational culture including playing active and positive roles in staff forums/committee’s. Complete all mandatory e-learning and training Be aware of, and comply with, rules and legislation pertaining to Health & Safety at work and abide by the procedures set out in the Health & Safety Policy. Take ownership for the safety of the working environment for your teams by being fully complaint with the Health and Safety policies, rules and training for yourself and your team members including casual and freelancer staff. Be aware of, and comply with, rules and legislation pertaining to data security, and GDPR, at work and abide by the procedures set out in the Data Protection Policy. All staff are expected to demonstrate an understanding of, and adherence to, our safeguarding policy, including a duty to report any issues of concern. Any Other Duties The duties and responsibilities set out should not be regarded as exclusive or exhaustive. The post-holder may be required to undertake other reasonably determined duties and responsibilities within the organisation which are appropriate with the level of the role without changing the general character of the post. The post-holder may also be called upon to carry out duties that would not normally be associated with the post on a temporary basis where there is a strong organisational requirement for that to happen. The post-holder would be given appropriate training and equipment to carry out any duties of this kind. Key Relationships This role forms part of the Rep's People team. Along with the Head of HR you will be managed by the Chief Executive during the interim period. This structure may change from time to time based on business need, but reflects the broad areas of responsibility. Internal Members of the Senior Management team Heads of Department across the organisation People team Staff groups, forums and trade unions as required External Providers, suppliers Users of the theatre and the public Recruitment agencies Person Specification We really want you to have If you do not demonstrate that you meet all these criteria you may not be shortlisted Exposure to working with senior stakeholders and staff of all levels. Experience of working in an environment where people are employed on differing contracts, working patterns and terms. Experience in either arts, hospitality or events, or other environment where the business areas are customer facing. Experience in a fast-paced environment. High levels of personal resilience and self confidence in knowing your subject In depth understanding of inclusivity, diversity and accessibility. A willingness to just get stuck in and appreciation that sometimes everyone works outside of their remit. Ability to work at pace and manage own time and boundaries. Understanding, patience and kindness. Ability to engage people and bring them on a journey. Able to act with sensitivity and confidentiality with integrity and professionalism. Exemplifies and role models the behaviours and standards required. Experience dealing with recruitment agencies and high-volume recruitment. It’d be great if you had… If we need to choose between candidates who meet the essential criteria, we may take these factors into account. A love or knowledge of theatre. CIPD or equivalent experience. Coaching or training qualifications. Mental health first aid experience or certification. Terms and Conditions Period of Work: This is a fixed term contract, subject to successful completion of a probationary period of 4 weeks. There may be a potential for extension but this is not guaranteed. Pay : Up to £45,000 dependent on experience. Hours: 39 hours per week (full time). We don't encourage or expect overtime, however in the event that over time is worked, this may be taken as time off in lieu to be agreed in advance with your line manager. Holidays: 20 days per year plus bank holidays pro-rata. The holiday year runs from 1 September to 31 August each year. Notice Period: 4 weeks Location of Work: Your main place of work will be The Rep in Birmingham. Other Benefits: Contributory staff pension, 5% employee and 3% employer Non-contractual Benefits A day off for your birthday Free-to-use employee assistance service Staff ticket discount Staff discount in The Rep food and drink outlets (when available) Access to salary sacrifice schemes including Bike to Work scheme and Health Cash Plans Numerous corporate discounts including 25% Season Ticket discount on parking at Q-Parks We actively encourage all staff to see shows as believe that being part of The Rep product enhances everyone’s experience as an employee and ambassador. To ensure everyone has a chance to attend shows every staff member is invited to attend press night for all The Rep's own productions along with further complimentary tickets where possible as well as competitive discounts throughout the year. There’s no such thing as perfection… At the Rep we don’t expect or look for the ‘perfect candidate’, instead we look for people who can positively contribute to our team. In return you will be given support, encouragement and all the right conditions to grow, succeed and be your best. We are committed to creating an inclusive workplace where difference is a strength and every unique voice and skill is recognised and valued. For us, recruitment is more than a match against a job description, it’s about feeling excited to come to work every day and being proud of who you work with and for. We believe The Rep is for everyone, so however you identify, whatever your background, if you feel excited about this role then we urge you to please apply. It’s important to us that The Rep reflects the communities we serve and therefore we particularly welcome applicants from the global majority and D/deaf & disabled communities as these groups are not as well represented as we want them to be. As part of our Ramps on the Moon legacy, we have experience in supporting individuals to Access to Work requests and encourage any and all staff who may benefit from the scheme to use it. We will always try to make the adjustments needed so that you can perform to the best of your ability and professionally thrive in a supportive and engaging environment. We want our Rep to be culturally informed and accessible to all, so we encourage you to celebrate and share your own cultural experience and knowledge of our city proudly in your application. As a disability confident employer, we guarantee an interview to anyone who has a disability and meets the minimum criteria for the post. By ‘minimum criteria’ we mean that you must provide us with evidence in your application form which demonstrates that you generally meet the level of competence required for each competence (or could with reasonable support), as well as meeting any of the qualifications, skills or experience defined as essential in the person specification. Diversity Monitoring Our ultimate aim is to have diversity of all kinds in every layer of the organisation and to help us keep track of our success we kindly ask you to complete an Equality and Diversity form alongside your application. Participation is voluntary but appreciated and your responses will be anonymous and not shared with the recruiting managers. Environmental As one of the largest producing houses in the midlands, we are aware that we have a responsibility to the environment beyond legal and regulatory requirements. As such, we are aiming to be carbon neutral within 10 years with sustainability at the forefront of our working practices and integrate climate aware work into our programme. We have committed to adopt the Green Book Sustainable Productions framework on a minimum of 2 productions a year. Our Environmental Working Group is comprised of staff from across organisation to become environmental champions and meet regularly to review and update our Environmental policy and plans. We are committed to exploring, trailing and renewing ways in which the organisation and staff can reduce their environmental impact and carbon footprint. Flexible working We know flexibility is everything and we foster a working environment which is focused on outcomes. For this role you will be required to work specific hours and be present in the building to help with the running of performances. We actively encourage applications for job shares and will make every effort to accommodate these requests. Safeguarding The Rep is committed to safeguarding, and operates an environment where all staff are expected to report any concerns about vulnerable people, or about the behaviour or practice of colleagues and other people they come into contact with. Offers Any job offer we make is subject to: Receipt of 2 satisfactory references Proof of eligibility to work in the UK Role appropriate background checks Evidence of appropriate qualifications