About Us:
We create beautiful handmade kitchens and furniture in the middle of the Hampshire countryside. We're a friendly small close-knit team who are passionate about what we do and the service we provide our clients.
Position Overview:
As a Project Coordinator and Administrator at Waites, you will play a key role in ensuring the smooth, on-time delivery of our bespoke kitchen and furniture projects. You will coordinate project activities and logistics, monitor budgets, and maintain open lines of communication with clients and contractors to meet the high standards of quality that define our work. This varied role requires a proactive, detail-oriented individual with a passion for organization and craftsmanship.
Responsibilities:
1. Define Project Objectives: Work with clients and team members to outline clear, achievable project goals and deliverables.
2. Participate in Project Meetings: Contribute insights during project meetings, proposing adjustments and solutions as necessary.
3. Budget Management: Set, track, and maintain project budgets, implementing any cost-saving measures to meet financial targets.
4. Cost, Quality, and Progress Monitoring: Regularly assess project milestones and costs to ensure quality and efficiency are maintained.
5. Paperwork and Documentation: Organize and maintain all project-related documentation, from contracts to client communications.
6. Client Communication: Act as the main point of contact for clients, updating them on progress and continually refining project objectives based on their feedback.
7. Supplier and Contractor Negotiation: Work closely with contractors and suppliers to ensure favourable terms and reliable service.
8. Team Coordination: Ensure all project team members understand timelines and deliverables, helping maintain a smooth, efficient workflow.
9. Ordering Materials and Hardware: Manage the procurement of materials and hardware needed for each project phase and oversee requirements for general workshop and office supplies.
10. Basic Drawings: Create simple, functional drawings in SketchUp to assist in the production of frames, doors, and drawers.
11. Social Media: Manage company social media accounts and posts.
12. Showroom/Office Management: Ensure general smooth running of office and showroom, making sure the showroom is looking neat and tidy at all times for client meetings.
Desirable Skills and Qualifications:
* Proficiency in Excel, Word, Google Drive, and ideally SketchUp (or similar drawing software).
* Strong organizational and multitasking abilities.
* Excellent communication and negotiation skills.
* Experience in a similar role within a high-end, custom manufacturing environment would be desirable.
* Ability to work independently and flexibly within a team.
Job Type:
Part time, 15-20 hours per week based in our office and workshop in Steventon near Basingstoke (a car is essential as we're in a very rural area) - we're happy to be flexible regarding which days of the week and exactly what hours are worked but this is an in-person role. Pay dependent on experience.
Pay: £13.00-£15.00 per hour
Expected hours: 15 – 20 per week
Benefits:
* Casual dress
* Company pension
* Free parking
* On-site parking
Schedule:
* Monday to Friday
Education:
* GCSE or equivalent (preferred)
Experience:
* Customer service: 1 year (preferred)
* Administrative experience: 1 year (preferred)
Language:
* English (required)
Licence/Certification:
* Driving Licence (required)
Work Location: In person
Reference ID: Project Coordinator and Administrator
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