Be part of our BHT family
Buckinghamshire Healthcare NHS Trust (BHT) is an integrated provider of acute hospital and community services for people living in Buckinghamshire and the surrounding area.
We care for over half a million patients every year:
1. Provide specialist spinal services at our world renowned National Spinal Injuries Centre at Stoke Mandeville Hospital, the birthplace of the Paralympics.
2. Nationally recognised for urology and skin cancer services.
3. Regional specialist centre for burns, plastic surgery, dermatology, stroke and cardiac services.
4. Deliver community services in health centres, schools, patients' own homes, community hospitals and community hubs.
More than 6,500 people from different nations, cultures and backgrounds work for us.
We would be happy to discuss possible flexible working options. We strive to be a family friendly, inclusive employer.
If you require any assistance in making this application, please contact bht.recruitment@nhs.net or phone 01494 734868.
We pride ourselves in being a great place to work - and invite you to join our BHT family.
Job overview
The position of Senior Clinical Coding Administrator demands a proactive individual who excels at engaging with colleagues across all levels of the Trust. This role involves supporting a large team of Clinical Coders by ensuring they have a consistent and organised workflow of activities to code each day.
Candidates should possess proven experience in clerical roles, ideally within the NHS, and demonstrate a track record of working effectively under pressure to meet tight deadlines. Strong computer skills, including proficiency in Microsoft Office and email, are essential.
The ability to prioritise tasks, manage workloads efficiently, and inspire motivation within the administrative team is critical for success in this role.
Main duties of the job
The Senior Clinical Coding Administrator will be responsible for managing their own workload and overseeing the work of two additional administrators. A key aspect of this role is ensuring that coding backlogs are minimized by providing Clinical Coders with daily lists of outstanding activities to code.
This is a highly critical role, as Clinical Coding data is integral to Trust operations, influencing financial flows, Hospital Standardized Mortality Ratios (HSMR), and benchmarking metrics. The Senior Administrator will monitor all daily uncoded activities and take prompt action to locate any missing data, ensuring the coding process is not disrupted.
Collaboration with the Assistant Clinical Coding Manager is essential, as the Senior Administrator will provide regular updates on any unresolved data issues and their underlying causes.
Working for our organisation
What does Buckinghamshire Healthcare NHS Trust offer you?
As part of our BHT family, you'll benefit from learning and development opportunities to support your career progression.
Alongside NHS benefits of generous annual leave entitlement and pension scheme, you'll have access to NHS discount schemes.
We provide a range of health and wellbeing services to promote a healthy, happy workforce.
What do we stand for?
Our vision is to provide outstanding care, support healthy communities and be a great place to work.
Our mission is to provide personal and compassionate care every time.
We are working hard to increase diversity at all levels within the trust. We believe a diverse workforce can have a positive effect on both staff wellbeing and patient outcomes.
We welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, candidates with disabilities and care-experienced candidates.
We are proud to achieve the Gold award for the Armed Forces Covenant and support applications from the Armed Forces Community. Please contact Pam.Daley@nhs.net (our Armed Forces Covenant Lead) if you would like guidance or assistance with your application.
We make employment decisions by matching our service needs with the skills and experience of candidates, regardless of age, disability, gender, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Detailed job description and main responsibilities
Main Duties and Responsibilities:
1. Monitor daily un-coded reports and promptly locate missing information to ensure coding deadlines are met.
2. Collaborate closely with the Assistant Clinical Coding Manager, providing regular updates on any missing activity and its resolution status.
3. Ensure Clinical Coders have up-to-date lists to work from at all times, and appropriately allocate urgent activities across the team to guarantee timely completion.
4. Oversee administrative staff to ensure effective communication with other Trust members for locating missing information efficiently.
5. Report any issues related to the timely scanning of activities for coding to the Assistant Clinical Coding Manager.
6. Provide feedback to the Assistant Clinical Coding Manager regarding the percentage of uncoded activity and the underlying reasons for delays.
7. Participate in all relevant training sessions as required to enhance skills and knowledge related to the role.
Person specification
Experience / Qualification
Essential criteria
1. ECDL or equivalent computer skills.
2. Experience of supervising staff and being a good motivator.
3. Determination and resilience in meeting deadlines.
4. Ability to work to tight deadlines under pressure.
5. Ability to prioritise own workload and that of others.
6. Ability to work alone and as part of a team.
Desirable criteria
1. Previous NHS experience.
2. Experience of Patient administration system.
Qualification / Experience
Essential criteria
1. NVQ Level 2 Administration or Customer Care / IT or equivalent qualification or demonstrable experience.
PPE requirements: Buckinghamshire Healthcare NHS Trust requires all colleagues to wear appropriate personal protective equipment (PPE) in accordance with our infection prevention and control procedures.
COVID-19 and Flu vaccinations remain the best way to protect yourself, your family, your colleagues and of course our patients from the viruses when working in our healthcare settings. We encourage our staff to be vaccinated when recommended.
If you are successful at interview, we will require you to complete a Covid-19 risk assessment document.
Application deadline: This post will close on the closing date stated at midnight. If we receive a large number of applications or there is a change in circumstance, we may be required to close a job before the closing date.
Contacting you: We will contact candidates through the email address supplied on their application form. Please make sure you check this regularly.
Application information: If you are offered a job, information will be transferred into the national NHS Electronic Staff Records system.
Shortlisting: The monitoring and safeguarding sections are not made visible to the shortlisting panel. The safeguarding section may be made visible to the interview panel, dependent on the role being recruited into.
Travel expenses: It is Trust policy that travel expenses for interview will not be reimbursed.
Smoking: All Trust sites are NO SMOKING. Smoking in all areas of the buildings and premises is prohibited. #J-18808-Ljbffr