Job summary This role presents an excellent chance to work alongside the Workforce Coordinator & Service Manager in supporting the efficient management of our Medical Workforce. This is a newly created role in which the post holder will assist the Workforce Co Ordinator with administration duties surrounding the Medical Rotas, using Health Roster to record sickness and annual leave with direction from the Workforce Co Ordinator and undertaking other duties as agreed within the department of Obstetrics and Gynaecology. The overall purpose of all posts in the Directorate is to contribute to the effective delivery of patient focused health care. Every member of staff is expected to be flexible in the way they work and to undertake any task or activities that they are competent to do. Full training will be provided where necessary. Due to the nature of this role, the post holder is required to work hours across 5 days Monday - Friday. Main duties of the job The post holder will support the Workforce Co-ordinator in the day-to-day administration of workforce rotas, ensuring accurate and timely updates to staffing records. A key responsibility will be the use of the HealthRoster system to input and maintain data related to staff sickness, annual leave, and other absences, following guidance from the Workforce Co-ordinator. The role includes promptly recording sickness notifications, informing the Workforce Co-ordinator to ensure appropriate action is taken in line with trust policies. The post holder will assist with maintaining accurate records, supporting the rota management process to ensure safe staffing levels across services. Additionally, they will respond to routine queries, liaise with staff regarding their rota or leave entitlements, and provide general administrative support to the workforce team. This role requires excellent attention to detail, the ability to manage confidential information sensitively, and a proactive approach to supporting operational workforce processes. About us Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available. Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too. We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users. Frimley Health Trust benefits on Vimeo Date posted 14 April 2025 Pay scheme Agenda for change Band Band 3 Salary £25,883 to £26,958 a year per annum pro rata incl HCAS Contract Fixed term Duration 12 months Working pattern Part-time Reference number 151-SF86 Job locations Wexham Park Hospital Wexham Street Wexham SL2 4HL Job description Job responsibilities For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy. Job description Job responsibilities For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy. Person Specification Qualifications Essential GCSE English and Maths pass or equivalent ECDL or equivalent NVQ Level 3 Administration or equivalent practical knowledge or A levels Experience Essential Experience of working in a busy office environment Experience of a busy environment and dealing with the various stakeholders including, Consultants and Junior Doctors as well as admin team Desirable Experience of working in the NHS either in a hospital, private practice or for a GP Experience in a clinical setting Skills Essential Ability to prioritise and manage workload efficiently without supervision Working under pressure Ability to build credible relationships with all levels of medical staff and management Excellent organisation skills Excellent interpersonal skills Essential and Diserable Essential Experience with dealing with rotas Experience with dealing with clinicians Admin experience Worked in a high paced role Desirable Worked within NHS environment Experience of working with Health Roster Person Specification Qualifications Essential GCSE English and Maths pass or equivalent ECDL or equivalent NVQ Level 3 Administration or equivalent practical knowledge or A levels Experience Essential Experience of working in a busy office environment Experience of a busy environment and dealing with the various stakeholders including, Consultants and Junior Doctors as well as admin team Desirable Experience of working in the NHS either in a hospital, private practice or for a GP Experience in a clinical setting Skills Essential Ability to prioritise and manage workload efficiently without supervision Working under pressure Ability to build credible relationships with all levels of medical staff and management Excellent organisation skills Excellent interpersonal skills Essential and Diserable Essential Experience with dealing with rotas Experience with dealing with clinicians Admin experience Worked in a high paced role Desirable Worked within NHS environment Experience of working with Health Roster Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Frimley Health NHS Foundation Trust Address Wexham Park Hospital Wexham Street Wexham SL2 4HL Employer's website https://www.fhft.nhs.uk/ (Opens in a new tab)