Join to apply for the Business Support Administrator role at Cavanagh Wealth Management.
Our client is one of Scotland's longest established architectural Practices. Currently looking for a Business Support Administrator to join their well established team based in their new offices in Stirling.
Reports To: Business Support Manager
Purpose of Role: To provide secretarial/administrative support to the Business Support Manager.
Administrative Support Duties:
* Daily input into our financial platform NetSuite e.g creating projects and Purchase Orders (full training will be given at the onset).
* Daily input into our project management system Union Square by creating and publishing documents as well as updating records (full training will be given at the onset).
* Assist the Business Support Manager with credit control.
* Assist the Business Support Manager with the induction programme for all new employees.
* Arrange workstation assessments, ensuring staff have the necessary equipment.
* Order/set up new hardware.
* Organise meetings, including preparing agendas, taking minutes and distributing relevant documents.
* Monitor mailboxes and correspondence, including drafting and managing responses coordinating with colleagues as required.
* Maintain and update all office records, files and databases.
* Facilitate staff learning and development by sourcing and scheduling relevant training courses and updating training records.
* Distribute updated Health and Safety information to all staff.
* Assist receptionist in answering/transferring calls and taking messages.
* Assist receptionist in receiving clients/visitors and tea/coffee making.
* Assist receptionist with any general administration such as filing, preparing drawings, photocopying, filing etc.
Technical Support Duties:
* Scanning Consents and filing them electronically.
* Assisting with document uploads to various electronic filing platforms.
* Assisting with lodging Planning and Warrant applications.
Required Skills:
* Experience providing administrative support in a fast-paced environment.
* Demonstrable interpersonal skills with the ability to communicate with staff, clients, visitors at all levels.
* Highly organised and proactive and able to work with minimum supervision.
* Demonstrable ability to work as part of a team.
* Excellent written communication skills and attention to detail.
* Proficient with the MS Office suite with a thorough basic understanding of Excel.
Seniority level:
Entry level
Employment type:
Full-time
Job function:
Administrative
Industries:
Administrative and Support Services
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