Description Job Description Are you a team player and looking for a career with development opportunities ? If so, Ministerial Private Office division could be for you. Assistant Private Secretaries provide a pivotal role within Private Office through management of all correspondence for example, Ministerial diaries, administration and logistical support for Ministers. As well as playing a vital role in supporting the Scottish Ministers’ schedules and managing communication channels with the wider Scottish Government and external stakeholders. Time spent in Ministerial Private Office will mean that you learn and understand the intricacies of Parliamentary and Cabinet business whilst observing decision making at its highest level in Government. We will invest in your potential by supporting your development and giving you opportunities to stretch in post. Responsibilities Management of all diary requests, including liaison with the Private Office team, communication colleagues, Special Advisers, policy colleagues, and external stakeholders on scheduling and diary request prioritisation. Meeting management, including all relevant logistical support, commissioning briefing for Ministers. Management of the Ministerial Database, processing of Ministerial Expenses, and management of purchasing for the Private Office(Oracle). Management of Ministerial travel, working in close partnership with the Scottish Government travel company. Management of correspondence in and out of the Minister’s office, including decision making on the type of response required, and prioritisation of correspondence. This duty includes an element of quality assurance of responses, and will involve close partnership working with policy colleagues. Management of the Parliamentary Question process, including liaising with Special Advisers and collating briefing for possible supplementary questions in response to oral PQs, often within demanding deadlines. Management of papers for Cabinet, including coordination of briefing for the Minister. Responsibilities Success Profile Success profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on. Behaviours: Communicating and Influencing - Level 1 Managing a Quality Service - Level 1 Working Together - Level 1 Delivering at Pace - Level 1 You can find out more about Success Profiles Behaviours, here: Behaviour levels - Success profiles: candidate guide - gov.scot How to Apply Apply online, providing a CV and Supporting Statement (of no more than 1000 words) which provides evidence of how you meet the skills, experience and behaviours listed in the Success Profile above. If invited for further assessment, this will consist of an interview and presentation. Assessments are scheduled for w/c 10th March however this may be subject to change. Qualifications About Us The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles. Our staff are part of the UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland. We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer. As part of the UK Civil Service, we uphold the Civil Service Nationality Rules. Working Pattern Our standard hours are 35 hours per week. We offer a range of flexible and hybrid working options depending on the needs of the role. If you have specific questions about the role you are applying for, please contact us. Equality Statement We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation. Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them. Further information Find out more about our organisation, what we offer staff members and how to apply on our Careers Website. Read our Candidate Guide for further information on our recruitment and application processes. We encourage all interested candidates to reach out for a chat about the post and expectations of the role. For this and any other information please contact Peter Creevy at peter.creevygov.scot