Band 6 - Business Coordinator, Trust Offices (Company Secretaries)
West Hertfordshire Teaching Hospitals NHS Trust
This role will suit a hard-working, ambitious and high-performing individual with the passion and experience to support the successful administration and coordination of the Office.
The post holder will provide visible, proactive and systematic support to the Chief Operating Officer and senior operational team in a fast-paced environment.
This role is full time and office based. There can be flexibility with start and finishing times, 8am - 4pm or 9am - 5pm.
Main duties of the job
You will be central to the effective running of our hospitals in your support to the COO, leading on projects, planning and organising diary commitments, preparing key reports and papers, administering key meetings and being the main point of contact for hospital operations.
You will find a supportive, inclusive and experienced executive and leadership team motivated by delivering improved outcomes for patients and staff.
Job responsibilities
You will be instrumental in providing professional, proactive and flexible support to an executive director and their team, offering a range of effective administrative, budgetary and business support services.
Working with minimal supervision on specific projects and work streams to contribute to the delivery of the Trust's objectives.
You will be a key member of the Corporate Team, with considerable freedom to act autonomously to ultimately free the director to focus on their own roles.
To achieve this, the post holder will apply excellent judgement, discretion and initiative, combined with excellent organisational, prioritisation and analytical skills.
You will also offer effective day-to-day management of the director's office, which will involve complex in-box and diary management, secretariat and other administration support as required.
Person Specification
Education and qualifications
* Degree in secretarial, management, administration or business studies or equivalent knowledge gained through experience
Knowledge
* Understanding of information governance and confidentiality
* In-depth knowledge of Microsoft Office packages, including Excel and PowerPoint, internet, e-mail etc
* Knowledge and understanding of using the web and web-based information products (including the Intranet).
* Knowledge of current NHS Policies
* Understanding of equality and diversity issues and how this affects patients, visitors and staff.
* Understanding of what the NHS constitution means to you, and your responsibilities to the public, patients and colleagues.
Experience
* Experience in the NHS as a personal/executive assistant to a senior director or Board level officer
* Significant experience of servicing, taking and transcribing formal minutes at high level/senior meetings
* Communicating complex, sensitive information with a range of staff internally and externally across the organisation.
* Working effectively as part of a team in a busy office
* Experience of using Microsoft Office products
* Experience of producing detailed written reports and presentations
* Experience of managing own workload and dealing with conflicting priorities.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
We kindly invite you to consider submitting an application.
If you have a disability or long-term health condition and should you require support or guidance please contact westherts.recruitment@nhs.net
If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick "Member of the Armed Forces Community" on the application form.
If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.
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