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Clinical Administrator (Part Time), Greater London
Client:
Schoen Clinic
Location:
Greater London, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Reference:
ea5958b73d87
Job Views:
6
Posted:
03.03.2025
Expiry Date:
17.04.2025
Job Description:
The Clinical Administrator at Schoen Clinic York will provide an efficient, effective, and professional reception and administrative support service to patients and colleagues.
Principal Duties
1. Meeting and greeting patients, visitors, consultants, and colleagues at reception, and acting as the main point of contact for any enquiries.
2. Sort all incoming post and deliveries. Manage outgoing post.
3. Manage the “Enquiries” inbox by responding to and/or redirecting as appropriate.
4. Taking telephone calls, directing queries to the relevant person, taking and distributing messages as appropriate.
5. Take minutes for the Hospital Director, Lead Nurse, Quality Manager, and Ops Manager meetings as required and email forthcoming agendas to relevant parties.
6. Manage the meeting room bookings via Outlook calendars, approve bookings, notify of any clashes ensuring optimum efficiency of the meeting rooms.
7. Liaise with IT Support providers to set up all new starters on IT systems.
8. Be responsible for the administration and distribution of petty cash to patients and reconciliation of receipts.
9. Ensure reception and waiting areas are kept neat and tidy.
10. Re-stock information leaflets, updating reception notice/information boards as appropriate.
11. Monitor and order both stationery and medical sundries.
12. Comply with Health and Safety obligations, fire safety, and act in a manner to promote a healthy, safe working environment.
13. Any other duties as reasonably identified by the line manager.
Due to the volume of applications we receive, Schoen Clinic reserves the right to close roles prior to the specified closing date if a suitable candidate is identified.
Due to the commitment to continuous improvement, it is likely that the post will evolve over time. These duties will be subject to regular review and any amendments will be made in consultation and agreement with the post holder.
Details
Location: Schoen Clinic York
Job Type: Part Time
Category: Admin
Salary: Up to £13,104
Closing Date: 16 October 2023
Benefits
Skills
1. Strong understanding and respect for confidentiality.
2. Excellent interpersonal skills.
3. Excellent communication skills.
4. Highly proficient in Microsoft Office and other IT systems.
5. Self-motivated and self-starter with the ability to prioritise and schedule work independently.
6. Highly organised, detail-oriented, and analytical.
7. Maintains a professional conduct at all times, remaining calm and in control.
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