Employer: Mersey and West Lancashire Teaching Hospitals NHS Trust
Employer type: NHS
Site: Whiston Hospital
Town: Prescot
Salary: £26,530 - £29,114 per annum pro rata
Salary period: Yearly
Closing: 01/12/2024 23:59
Interview date: 10/12/2024
Personal Medical Secretary
NHS AfC: Band 4
Job overview
To provide a comprehensive service to the Consultants and Specialty Teams with the minimum of supervision. Organise your workload and co-ordinate activities with other Medical Secretaries to ensure that an efficient service is provided. It is essential that you should exercise initiative commensurate with the role and it is vital that confidentiality is maintained at all times.
Working hours of this role are as follows: 18.5 hours per week.
Main duties of the job
* To provide a comprehensive service to the Consultant and Specialty Team including nurse clinicians.
* Keep diary up to date, arrange appointments, and arrange travel and accommodation.
* Operate an effective bring forward system and filing system.
* Type dictation from audio transcription of clinical correspondence and documentation, ensuring all letter and workflow processes are adhered to and Standard Operating Procedures are followed.
* Type discharge summaries as appropriate.
* Check against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not.
* Manage and maintain 18 week pathways including Tertiary Referrals to external Trusts and ensure these are completed on the PAS system.
* Keep track of referrals to ensure patients are reviewed promptly.
* Check that follow up appointments are arranged in conjunction with RTT patient pathway.
Person specification
Qualifications
* GCSE Standard or equivalent
* RSA 3/OCR– Typing / Word Processing or equivalent experience
* RSA 3 – Medical Audio Typing or equivalent experience
* Secretarial Diploma
Knowledge & Experience
* Minute Taking
* Microsoft Office Experience
* Ability to work as part of a team
* Previous Medical Secretary Experience
* Medical Audio Typing
* Significant experience in a similar role or equivalent knowledge
* Knowledge of Medical Terminology
Skills
* Excellent organisational skills
* Excellent Word Processing and Keyboard skills
* Ability to organise workload effectively and prioritise
* Use of all Microsoft Office software, Word, Excel, Access, Powerpoint
* Ability to use initiative to solve problems
* Highly developed interpersonal skills
* Ability to use own initiative and work independently
* Ability to maintain control of stressful situations
Other
* Ability and willingness to undergo further training for the post
Thank you for considering an application to work for Mersey West Lancashire NHS Trust. You are part of an exciting and forward-thinking NHS Trust who are one of the best places to work for in England.
Given sometimes we receive a high volume of applications to work for us, please be aware that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience.
The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.
Equality, Diversity, and Inclusion
We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce.
As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact Recruitment@merseywestlancs.nhs.uk
The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager.
Employer certification / accreditation badges
Name: Amanda Johnson
Job title: Administration Services & Rota Co-Ordinator
Email address: amanda.johnson2@sthk.nhs.uk
Telephone number: 0151 676 5283
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