The role requires a highly self-motivated, dedicated and forward thinking Executive Assistant who possesses excellent commercial awareness. This is an excellent opportunity for someone with entrepreneurial initiative and determination to contribute to the effective running of the business unit
Executive Assistant We have an active and challenging role that requires an exceptionally organised, forward thinking and proactive individual to provide professional, proactive administrative and project support to a member of the Executive Team.
Monitoring and managing various actions and projects, including managing and tracking progress of the strategy and highlighting the critical areas
Provide proposals and solutions for business operations planning, monitoring, co-ordination and review
MI reporting and analysis and creation of reports for the business function
Create exceptional PowerPoint presentations and dashboards for the Executive Team Member to deliver
Collate data and produce reports for Board and Executive meetings
Actively represent and act for the Executive Team Member at meetings
Write communications in the correct tone and on brand for appropriate audiences (internal and external), whilst including relevant stakeholders
Lead and manage specific projects and events whilst providing project support for other business unit projects
Fully prepare and brief the Executive Team Member before meetings including recommendations on a potential course of action
Co-ordinate and proactively manage a very busy diary whilst handling and rescheduling, organising of delegates and monitoring acceptances and declines, whilst prioritising and filtering out non-essential meetings
Ability for flexible working in order to provide ad hoc support on an exceptional basis to the Executive Team Member in the UK and when they are travelling in different time zones, e.g. to support when flights or hotel rooms are cancelled without notice.
Make and co-ordinate arrangements for stakeholders for various internal and external meetings on a global basis
Record and communicate minutes and actions where required
Manage a high volume inbox by prioritising, responding and taking appropriate action
Manage and respond to straightforward correspondence and produce draft replies for more complex issues
Manage and coordinate regular and complex travel itineraries including planning, accommodation, visa requirements and expenses.
Screen incoming calls as necessary and deal with general enquiries or transfer as required
Collate papers for Board and management meetings
Deal with highly sensitive and confidential information appropriately
Plan ahead in order to anticipate busy periods and changing priorities
Raise and manage department purchase orders
Undertake additional and or other responsibilities to meet business requirements.
Brand New Position and the Chance to Make the Role Your Own!|Strategic Executive Assistant Role with Ability to Impact
The successful candidate for the role of Executive Personal Assistant will possess:-
Previous experience in a commercially focused role working for an Executive with a global remit
Excellent analytical skills
Project management experience
Ability to demonstrate initiative and to suggest improvements to processes
Exceptional communication writing and report writing skills
Confident self-starter, able to work proactively, think ahead and multi-task in a fast moving environment
Exceptional organisational skills and 'can-do' attitude
Sensitive and diplomatic management of multiple and high level stakeholders with a high level of confidentiality
Confidence in decision making and prioritisation of tasks
Experience of managing a demanding diary and inbox
Excellent knowledge and experience of MS Office
Excellent time management and attention to detail
Our client, a fast growing Technology business are looking for a strategic, motivated and forward-thinking Executive Assistant to support and contribute to the Executive team.
The successful candidate for the role of Executive Assistant will benefit from:
Competitive salary
Hybrid working (offices are located in Central Bristol)
Excellent opportunities for progression