Who are we?
First Tech Group companies include First Marine Solutions, First Integrated Solutions, First Subsea, Tusk Lifting, First Competence, North Sea Compactors, Mooring Systems based in Aberdeen, Montrose, Glasgow, Liverpool, Teesside, Hull and Lancaster, with a headcount of around 300 staff.
The Role?
First Tech Group are seeking an Accounts Assistant to join the team based in Aberdeen on a part time, permanent basis (full time applicants may be considered DOE). Primarily responsible for undertaking accounts receivable duties and meeting accounting deadlines for First Marine Solutions, part of First Tech Group; however, assistance may be required throughout the group companies.
The successful candidate will hold excellent attention to detail and be proficient within the use of Microsoft Office Programmes and will ideally hold previous experience operating Sage 50 Accounts.
What will you do?
* Responsible for accurately processing sales invoices, ensuring coded in accordance with company procedures.
* Responsible for credit control; including chasing debtors as required, to ensure timely payment of invoices by clients.
* Responsible for sending monthly statements of accounts to clients in accordance with company procedures.
* Responsible for monthly intercompany recharges and reconciliations.
* Responsible for preparation of rebate & commission calculations for review by the Finance Manager and Managing Director.
* Responsible for processing all cross-hire equipment purchase invoices and checking against sales invoices to ensure equipment has been rebilled where appropriate.
* Responsible for checking monthly rental & recharge sales invoices for accuracy and completeness before submission to clients.
* Assist with preparation of employee timesheets for input to payroll by inputting time at the correct rates and ensuring relevant approvals are obtained.
* Responsible for preparation of the monthly timesheet summary and checking all relevant overtime has been recharged accordingly.
* Responsible for processing monthly company credit card statements, ensuring receipts are received and transactions are correctly coded in accordance with company procedures.
* Assist with collating data for the year end PAYE Settlement Agreement.
* Assist with preparation of monthly Management Accounts pack, including cost accruals and accrued income.
* Assist with collating data for the Group's Streamlined Energy and Carbon Reporting.
* Assist with preparation of year-end audit pack.
* Assist with monitoring the accounts mailbox, responding to and forwarding queries as required.
* Assist with internal and external audits as required.
You?
* Are proficient in the use of Microsoft Office (in particular Excel).
* Hold previous experience using Accounting software (experience in Sage 50 Accounts preferred).
* Hold previous experience within a similar role.
* Strong attention to detail, with an inquisitive nature.
* Good written and verbal communication skills.
* Willingness to learn and assist in other areas of finance.
* Ability to work well in a fast paced environment.
* Are a Team player with the ability to work independently.
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