Job summary An exciting opportunity has arisen for a highly motivated and skilled person to join our friendly and professionally established administration team within Elmleigh Hospital. The role is based on-site in Havant and the post holder will work alongside the multi-disciplinary team. To provide a comprehensive administration service to the Elmleigh Team. The post holder will be responsible for the organisation of their own workload and delegated decisions/actions, as deemed appropriate by the Administration Manager or Team Leads. The post holder will be required to work as part of a team with other medical secretaries and provide cover during periods of staff absence. The needs of the service user will be the utmost priority. The principle of high quality customer care is at the heart of this role. Main duties of the job You must be able to: Organise meeting with multiple people, take minutes or a range of complex meetings. Work well both in a team and be able to work closely alongside the multi-disciplinary team. Have previous experience of working with administration systems and be able to use MS Office. The post holder must have previous secretarial experience. Excellent interpersonal communication and customer care skills. Have a very positive, methodical and calm approach to all aspects of their work as well as being able to multi-task. Have good time management skills and have the ability to prioritise their work appropriately and have a flexible approach to their work and working environment. If you are a good team player and committed to working with people with complex mental health problems then we are keen to hear from you. About us Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight. With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve. Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time. Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working. Date posted 11 November 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year Based on full time hours Contract Permanent Working pattern Part-time Reference number 348-AC-6455 Job locations Elmleigh 61a New Lane Havant Hampshire PO9 2JJ Job description Job responsibilities Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. We are happy to talk Flexible Working, all requests for flexible working options can be discussed as part of the interview process. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone ,if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team ,detailed in the advert. The Trust will seek to resolve this issue wherever possible. Job description Job responsibilities Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. We are happy to talk Flexible Working, all requests for flexible working options can be discussed as part of the interview process. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone ,if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team ,detailed in the advert. The Trust will seek to resolve this issue wherever possible. Person Specification Qualifications Essential Minimum of 2 years' experience of secretary/admin role. Excellent standard of written and oral English. Person Specification Qualifications Essential Minimum of 2 years' experience of secretary/admin role. Excellent standard of written and oral English. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Hampshire and Isle of Wight Healthcare NHS Foundation Trust Address Elmleigh 61a New Lane Havant Hampshire PO9 2JJ Employer's website https://hiowhealthcare.nhs.uk/ (Opens in a new tab)