Managerial Responsibilities: Line manager for Corporate Affairs Team, responsible for the day to day running of the Corporate Affairs Team. Line management of staff to include absence management in accordance with Trust policy, recruitment and selection of staff, dealing with HR issues, undertaking appraisals, allocation of work, ensuring staff undertake mandatory and role specific training, authorised signatory for approval of travel expenses. Provide specialist support and development to the Corporate Affairs Team. Ensure the implementation of best practice and standardise office systems and processes.
Membership and Engagement: Responsible for the planning, implementation and support of membership recruitment and engagement activity, informed by the Membership and Engagement Strategy. Responsible for the planning, implementation and support of the Annual General Meeting. Administer elections and appointments to the Council of Governors. Administer applications to become/to be removed as, a Member of the Foundation Trust in accordance with Constitutional requirements. Manage, maintain and develop the Trust's membership database. Serve as an ambassador for the Trust, positively representing the organisation as an authoritative key contact, and action point for national and local organisations and individuals.
Secretariat Responsibilities: Deputise for the Corporate Affairs Manager in respect of the Board, its Committees and membership. To act independently in planning and co-ordinating, attending and servicing a range of meetings within the Trust; being responsible for the booking of accommodation and refreshments, preparation of agendas, collation and distribution of timely and high quality documentation to attendees, recording of discussions and decisions taken at meetings, the compilation and production of accurate minutes, the composition of letters arising out of meetings and dealing with all follow-up actions. Re-arranging meetings as necessary.
Foundation Trust and Council of Governors: Provide administrative support and advice to the Council of Governors, its Committees and membership within the Trust's legal and regulatory framework. To provide and arrange training for the Governors in all aspects of their responsibilities: identifying and sourcing appropriate training, arranging training dates, organising slots and overseeing / delivering administration of all aspects of the training day. Ensure suitable systems and processes are in place for the recording and archiving of records.
Corporate Records and Freedom of Information: Maintain and implement an effective system for recording, controlling and responding to all requests for information received by the Trust under the provisions of the Freedom of Information Act 2000 and Environmental Information Regulations. Manage a caseload of requests received under the FOIA and EIR, ensuring the collation and production of quality responses within the time frame set out by the Act and support colleagues during absence to ensure a consistent provision of service. Act as a designated point of contact for applicants under the FOIA and EIR.
General Responsibilities: Communicate business sensitive information; agreement or cooperation from NHS staff at all levels of the organisation is required. Responsibility for managing the Corporate Affairs filing system. Proposes changes to Policies and Procedures with regard to changes in national policy and changes in law. Implements Policies and Procedures for own area which impact across the Trust. Assist patients and members of the public in incidental contacts. Any other duties relevant to the grade.
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