Clinical Admin Team Leader (Anaesthetics)
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* To provide an administrative service to the Department.
* To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensure anticipated difficulties in meeting deadlines are promptly reported.
* Deal with Consultants requests for actioning urgent correspondence, medico-legal reports and any other appropriate adhoc correspondence requested in line with the Trusts policies and procedures.
* To obtain and organise information in support of own work activities, maintain confidentiality in accordance with organisation procedures.
* To provide administrative support to all meetings. This will include the preparation and distribution of agendas, taking and distributing minutes and other documents for meetings, arranging venues, refreshments etc.
* Take minutes as required ensuring they are accurate and actioned in a timely manner.
* Answer queries from colleagues, GP’s and patients in a timely and professional manner.
* To ensure that secure systems are in place for the storage of all resources including computerised information.
Job Overview
* To provide an administrative service to the Department.
* To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensure anticipated difficulties in meeting deadlines are promptly reported.
* Deal with Consultants requests for actioning urgent correspondence, medico-legal reports and any other appropriate adhoc correspondence requested in line with the Trusts policies and procedures.
* To obtain and organise information in support of own work activities, maintain confidentiality in accordance with organisation procedures.
* To provide administrative support to all meetings. This will include the preparation and distribution of agendas, taking and distributing minutes and other documents for meetings, arranging venues, refreshments etc.
* Take minutes as required ensuring they are accurate and actioned in a timely manner.
* Answer queries from colleagues, GP’s and patients in a timely and professional manner.
* To ensure that secure systems are in place for the storage of all resources including computerised information.
Main duties of the job
* To provide an administrative service to the Department including assisting clinicians with sending letters, collecting and distributing post, and ensuring phone calls are dealt with in a professional and timely manner.
* Provide administrative support to meetings. This will include taking and distributing minutes and other documents for meetings.
* Assist the workforce coordinator in the maintenance of department rotas. Answer queries where appropriate and update the rota with information shared.
* Communicate changes to the rota and service to relevant parties.
* Ensure sickness and other absences are recorded on Health Roster, the rota, and departmental databases. To ensure all necessary paperwork is completed in relation to sickness absence in line with Trust policy.
* Deputise for the Workforce Coordinator where appropriate and provide cover for leave.
* Pre-Assessment clinics: Liaising with leads for CPEX, High Risk and Obstetric High Risk anaesthetic clinics, ensuring that all clinics are fully utilised. Maintain an overview of the rota to ensure consultant leave on clinic days is flagged so that cover can be arranged, or alternative clinics arranged.
* Monitoring Epic work queues for unoutcomed appointments and unbooked appointments, dealing with results and queries as appropriate.
Person specificationQualifications
* GCSE English and Maths pass or equivalent
* ECDL or equivalent
* MS Word for Windows
* Experience of working in an office environment
* NVQ Level 3 Administration or equivalent practical knowledge
Experience
* Competent with current software programmes (i.e. MS Word, Excel, PowerPoint)
* Experience of taking and recording meeting minutes
* Be able to work in a busy environment and remain calm under pressure.
* Experience of working within a team environment
Desirable criteria
* Working in the NHS either in a hospital/private practice/GP setting
* Provide general non-clinical advice
Skills & Knowledge
* Able to observe patient confidentiality
* Behave in an ethical and professional manner
Special Requirements
* Able to observe patient confidentiality
* Behave in an ethical and professional manner
* Aware of own strengths and limitations
* Flexible, adaptable and ability to manage change
* Good attendance record
* Willingness and ability to comply with the Trust’s corporate image policy
* Reliable
Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. As a well performing, well led and ambitious Foundation Trust, we have exciting times ahead of us. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.
We are proud of the ambitions laid out in our strategy, Our Future FHFT, including our vision to be a leader in health & wellbeing, delivering excellence for our communities.
We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.
We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR – Epic – went live in June and we are already beginning to reap the benefits of this ambitious investment.
Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future.
Apply online now
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Information Technology
* Industries: Hospitals and Health Care
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