Milton Keynes University Hospital NHS Foundation Trust
Hours: 37.5 hrs per week, all MKUH roles will be considered for flexible working
The procurement team have an exciting new role of Supply Chain Assistant and are looking to recruit an enthusiastic and dynamic individual to join our team. As the Supply Chain Assistant you will be required to support the team in delivering a comprehensive Receipt & Delivery service, Renal and Dietetic Service and support the Materials Management team. This involves ensuring deliveries for goods across the Trust are made in a timely manner to prevent delays or cancellations to clinics/procedures, orders are correctly receipted on the Trust systems to allow for invoices to be paid without delay. You will be involved with ensuring accurate records are kept for goods received / delivered / returned for traceability purposes. You will need to plan the effective delivery of medical and non-medical consumables to wards and departments by planning and co-ordinating the requirements of these activities with these departments to meet the customer expectations.
Main duties of the job
* To supervise the Receipt & Delivery team and Renal & Dietetic Stores Assistant, ensuring appropriate balanced workloads, and providing training, support and guidance for the team.
* To deliver comprehensive Receipt & Delivery/Dietetic and Renal services ensuring orders are correctly receipted on the Trust systems to allow for invoices to be paid without delay and deliveries for goods across the Trust are made in a timely manner to prevent delays or cancellations to clinics/procedures.
* To keep and maintain accurate records for goods received / delivered / returned for traceability purposes.
* To efficiently plan and monitor the use of available resources.
* To contribute to the delivery of highly effective, compliant and customer focussed services, meeting the Trusts requirements.
* To provide a full materials management service to all patient clinical areas using appropriate stock control and re-ordering systems.
* To ensure the correct use of PDAs to scan product bar codes, collect stock information and download for purchase order processing via NHS Supply Chain, and E-Procurement System.
* To assist on the resolution of purchase order/ delivery/ invoice variances and disputes.
* To contribute to the delivery of highly effective compliant and customer focussed supply chain services, which meets the Trusts procurement and materials management Requirements, including the Cost Improvement Plan (CIP).
Person Specification
Qualifications and knowledge
* NVQ level 3 or equivalent level of knowledge and experience
* Knowledge of Microsoft Office software packages
Experience
* Use of manual handling equipment
* Previous Receipt & Delivery/Stores experience and materials management
* NHS Experience
* Experience of supervising or training staff
Skills
* Able to develop and motivate team working
* Ability to work on own initiative and as part of a team
* Ability to prioritise and meet required deadlines
* Flexible and pragmatic approach to problems and working practices
* Ability to develop strong working relationships and to motivate others
* Ability to deal with complaints and conflict in a professional and constructive manner
* Able to undertake physical lifting and handling
* Ability to write simple policies and procedures and to follow these accurately
* Ability to influence others and gain credibility in a clinical and management environment
Specific requirements
* The job involves a significant level of manual handling in a wide variety of storage areas therefore a high degree of mobility is necessary
* Able to perform the duties of the post with reasonable aids and adaptations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Milton Keynes University Hospital NHS Foundation Trust
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