Office Manager required for a major offshore wind developer based in Scotland
Responsibilities
* Oversee the day-to-day operations of the office, including facilities management, supplies procurement, and vendor management.
* Manage all aspects of the move to new office premises.
* Manage office budgets and expenses, ensuring cost-effectiveness and adherence to financial guidelines.
* Designing, implementing and updating office policies
* Organise and coordinate meetings, appointments, and events as required.
* Maintain office efficiency by implementing and improving administrative systems and processes.
* Act as the primary point of contact for all office-related inquiries and requests.
* Providing general office management and administrative support
* Arrange general business travel, conferencing, venue hire arrangements for Inch Cape project team
* Take a lead role in office layout design and refurbishments set ups.
* Co-ordinate office risk assessments according to safety policies, procedures and guidelines
* Ensure office environment is maintained to a satisfactory standard, monitoring conditions and arranging repairs as necessary in line with health and safety requirements
* Processing invoices and corporate payments in SAP
* Corporate lets, contracting, billing, itinerary checks
* Work on a one-to-one basis on a variety of tasks related to the PD's working life and communication to help maximise his time and optimise his productivity.
* Completion of a broad variety of administrative tasks including: management of diary activities, setting up conference calls, processing monthly expenses and expenditure, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans (national and international), itineraries, and agendas.
* Plans, coordinates and ensures the PD's schedule is followed and respected. Provides
* "gatekeeper" role, managing access to the PD's time and office.
* Prepares and collates relevant documents, briefing papers, reports and presentations for meeting packs
* Typing, note taking and secretarial duties on request.
* Organise team communications and plans events/functions, both internally and offsite
Requirements
* Degree qualified (Desirable)
* Previous experience working as an office manager and being responsible for all office management systems and procedures
* Previous experience organising and implementing facilities management of an office building
* Intermediate computer skills and experience with Microsoft packages (Outlook, Word, Excel etc.)
* Strong organisational, problem solving and planning skills
* Can demonstrate excellent team working and communication skills with all levels within a business
* Confident communicator
* Ability to work under pressure and meet deadlines
* Ability to work independently and as part of a team
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