Starting Date: ASAP/Mid-Month September 2024
Contract type: Permanent, open-ended
Salary: 42,261 GBP
Location: London, UK
Application closing date: 04.04.2025
About the Job
Better Cotton is now seeking an Events Coordinator to support the preparation and execution of the Better Cotton Conference and other internal and external events.
This is an excellent opportunity for anyone aspiring for a career in the sustainability sector to build his or her skills and experience in international event planning and coordination as well as in working in a fast-paced global multicultural not-for-profit.
The Better Cotton Conference is an annual event that welcomes the entire cotton sector to come together, providing an opportunity to connect, network and collaborate with a diverse community of changemakers along the cotton value chain. The conference gives a unique opportunity to engage in forward-thinking debates with global leaders and field-level experts and creates an environment where the challenges of sustainable cotton can be explored and navigated through dynamic discussion.
This role would report to the Events Manager based in Switzerland. You will receive training and deliver work in coordination with global staff based across the world.
This challenging role offers excellent opportunities for personal and professional development, together with a competitive benefits package.
Responsibilities
Venue & Service Providers
Research and support in the selection of international venues and service providers that are fit for the needs of each event. Communicate with the final venues and service providers, completing procurement processes and communicating updates as and when needed to internal and external stakeholders. Research and manage tendering process to secure online platforms that are fit for purpose to deliver exciting and engaging online events. Manage relationships with key service providers, including interpreters and ensure they have all preparatory content in advance of event.
Logistics
Oversee process for event registrations and respond to event-related enquiries.Support with budget management, ensuring events remain within budget, appropriate records are maintained, and required payments are made in line with defined processes.Lead on post event reporting and analysis, providing valuable insights to support development and continuous improvement for future events. Collaborate with internal and external stakeholders and communicate clear deadlines and priorities based on the critical path.Support the logistical needs of speakers, attendees, staff, and interpreters including providing guidance on travel and support with visas. Support with other logistical tasks as needed.
Event Communications and Marketing
Collaborate with the Digital Communications Coordinator to align on a calendar of key messaging, promotions, announcements and registrations, keeping in mind the wider organisations existing scheduled communications. Collaborate with our internal Creative Design Officer to produce promotional branded material and distribute across our channels efficiently. Lead on requirements of printed materials on site. Take ownership of all updates for the event websites.
Events Strategy
Support the Event Manager in the management of the Better Cotton Events Strategy. Event Performance: support development of systems for tracking and measuring outcomesand attendee satisfaction for all Better Cotton global events to support continuous improvement. Optimise industry event trends, defining target audiences and promoting events.Managing the competitor events tracker to ensure it us up to date with upcoming events and highlighting opportunities of interest.
Content
Support the Communications Team to curate the themes and agenda for the Better Cotton Conference.Work with the relevant experts across the organisation to develop the content for conference sessions, ensuring the programme is balanced, speaker quality is consistently high, and deadlines are communicated and met.Take the lead on curating a portion of sessions including sourcing speakers, facilitators and formalising the format. Collaborating with the internal Programme Committee to align on key topics and themes. Ensuring deadlines for content are widely communicated, understood and met.
Profile
We are looking for someone with excellent command of English, who is versatile and organised,
with good people, communication and project management skills. The right person is self-motivated and comfortable working in a dynamic environment with multiple tasks and activities to support. The opportunity is ideal for someone who wants to gain valuable experience in how a not-for-profit organisation operates and have exposure to numerous exciting international events in sustainability.
The selected candidate will have the following skills, knowledge, and experience:
Essential
Existing experience in event and conference planning and delivery.Demonstrated experience working with membership, financial and/or CRM administration, and systems improvement and management.Strong time management and organisational skills and ability to meet deadlines.Ability to problem solve creatively and logically, addressing key issues and communicating internally and externally.Strong interpersonal skills and the ability to work effectively within a collaborative team.Ability to work both independently and as part of a team.Experience in managing and processing administrative records, financial data, events data, survey metrics, and improving data integrity.Experience in dealing with commercial organisationsExperience working as part of a team, and willingness to give good service internally and external to the organisation.Experience in using Salesforce or other CRM system and in financial administration.Experience in Project Management and knowledge of PM tools.Fluent in English (written and spoken) – ability to communicate clearly and concisely.Good communication skills with the ability to communicate clearly and concisely, as well as the ability to assimilate and process information for wide-ranging audiences.
Desirable
Experience working within sustainability or apparel industries.Experience in a member-based organisation, or sales.Flexible individual with experience working in a multicultural and multilingual environment across time-zones.Knowledge of second or third language.
What we offer
Competitive salaryHybrid working – One to two days/week in the offices central LondonThe opportunity to work from anywhere in the world for up to one month per yearFlexible working, with core hours from 10 am to 4 pm local timeContinuous learning and developmentPension scheme25 days paid annual leave, plus 8-9 Bank Holidays and a further 3 days off over ChristmasEnhanced parental benefitsA warm, positive working environment where everyone is valuedThe opportunity to make your mark and make a difference.
Working arrangements
The position is full-time (40 hours per week) and will be based in the London office. Better Cotton offers flexible working, with core hours being 10am – 4pm and the option to work from home a few days per week. Travel may be required.
Apply now
Send us your CV (2 pages maximum) and a brief cover letter (1-page maximum) by or before 04.04.2025.
In your cover letter, please include an explanation of why your experience is specifically relevant to this role at Better Cotton. We want to see your personal style – what makes you tick and why you think your next opportunity is here with us.
About Better Cotton
Better Cotton is the world's largest cotton sustainability programme. Our 200+ colleagues of 37+ nationalities are united by a shared passion and commitment to achieving the Better Cotton mission: to help cotton communities survive and thrive, while protecting and restoring the environment. Through our network of field-level partners a quarter of the world's cotton is now grown under the Better Cotton Standard. We have united the industry's stakeholders behind our efforts, from ginners and spinners to brand owners, civil society organisations and governments. Everyone who cares about cotton and its sustainable future can now be part of something better.
About our Values
The post holder will be expected to operate in line with our workplace values which are:
Trustworthy (including honest, transparent, credible)
As having Integrity (including responsible, authentic)
Positive (including problem-solving, pragmatic)
Engaging (including adaptable, inclusive, holistic)
Daring (including courageous, innovative, game-changing)
Being you @ Better Cotton
Better Cotton is committed to creating a diverse environment and is proud to be an equal opportunity employer with a strong commitment to good practice and transparency in the management of natural, human, and financial resources.
We have a zero-tolerance approach to any attitudes or behaviours that put children or adults at risk of harm. Safeguarding incidents are acts of serious misconduct and are grounds for disciplinary action, up to and including, dismissal and referral to relevant authorities for criminal prosecution. Therefore, all offers of employment are subject to satisfactory references and appropriate screening checks.
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